1. The City Administrator is the chief operating officer of the City and is responsible to the Council and the Mayor for the administration of all City affairs placed in the City Administrator's charge by or under the Iowa Code, this Code of Ordinances or the Council. The City Administrator shall perform such duties as are required by law and shall have authority to establish and direct an organizational structure and issue administrative policies for internal operations necessary to carry out the policies of the City Council in accordance with and within the scope of the annual budget. More specifically, the duties of the City Administrator are as follows:
A. To have general supervision and direction of the administration of the City government.
B. To supervise City staff in the enforcement and execution of this Code of Ordinances, policies, and Council directives.
C. To attend all meetings of the Council unless excused therefrom by the Council or the Mayor.
D. To be directly responsible to the Mayor and the Council for the administration of municipal affairs as directed by that body. All City departmental administration requiring the attention of the Council shall be brought before the Council by the City Administrator. Council involvement in administration initiated by the Council must be coordinated through the City Administrator.
E. To supervise and direct the official conduct of all non-elected officers, departments, and employees of the City.
F. To hire such employees of the City for which the Council has approved the position generally and to discharge employees found incompetent or derelict in their duties. Employment and discharge at department head level, unless otherwise specifically provided for by ordinance, shall be subject to approval upon the Council. The power to hire and discharge shall not apply to the Police Chief, Assistant City Administrator, City Clerk, City Attorney, and City Treasurer, but the City Administrator shall report to and advise the Council and Mayor on the performance of the individuals filling those positions suggesting recommendations with regard to their employment, all subject to grievance procedures of this Code.
G. Upon order of the Council, to obtain for the City such specialized and professional services deemed necessary by the Council and not already available to the City.
H. To supervise the construction, improvement, repair, maintenance, and management of all City property capital improvements and undertakings of the City. A report and accounting of all such obligations, agreements, commitments, and contractual relationships involving the City shall be maintained and a prompt periodic reporting, in writing, shall be given to the Mayor and the Council advising of the status of all such projects. In addition, in the event that there are any major deviations from any agreements, the Mayor and the Council shall receive an immediate report in order that the appropriate action can be taken.
I. To make such investigations into the affairs and conduct of any department, agency, officer, or employee under the supervision of the City Administrator as is necessary or desirable or as so directed by the Mayor or the Council.
J. To supervise the recording, issuing, and revocation of licenses and permits, and to sign the same when authorized by this Code.
K. To keep the Mayor and the Council fully advised of the financial and other conditions of the City and its future needs.
L. To provide the Mayor and the Council with periodic itemized financial reports in writing.
M. To assemble the department heads' proposed annual departmental budgets, which proposals shall include projected revenues, proposed expenditures, and salary requirements, and thereafter to submit said proposed budget on prescribed forms to the Council.
N. To conduct the business affairs of the City and cause accurate records to be kept.
O. To designate one or more City employees to discharge the duties of the office of City Administrator when the City Administrator is absent for less than thirty days.
P. To sign all licenses and permits which have been granted by the Council, except those designated by law or ordinance to be issued by another City officer.
Q. To order in writing any nuisance as established under this Code to be abated or delegate this authority to department heads. Also to issue written order for removal, at public expense, of any nuisance for which no person can be found responsible and liable.
R. To direct the purchasing of all commodities, materials, supplies, capital outlay, and services for all departments of the City that have been budgeted and appropriated by resolution of the Council and to enforce a program to determine that such purchases are received and are of the quality and character called for in the appropriate purchase order.
S. To assist the Council and the Planning and Zoning Commission in the carrying out of the comprehensive plan and to assist in all other forms of planning with the City government.
T. To furnish the goals, as established by the Mayor and the Council and the plans therefor, to citizens, businesses, community organizations and boards and other interested parties, and to coordinate actions of the City with all other communities and regional groups, and to be able to share matters of mutual interest or concern.
U. To represent the City in all negotiations properly entered into in accordance with law or ordinance. The City Administrator shall not represent the City where this duty is specifically delegated to another officer by law, ordinance, or Council direction.
2. The City Administrator shall be in a position to receive all inquiries, concerns, and complaints voiced through residents of the City, the Mayor and the Council, or other parties and to take such action as is necessary to make sure that the problems are resolved and to present to the Mayor and the Council a proper report advising as to the nature and character of any such incident.
3. The City Administrator shall be charged to constantly work on methods of improving municipal operations, including the adoption of programs that would be beneficial to the City and to keep the Mayor and the Council advised of any new developments which would be beneficial to the City or of some detriment to the City.
4. The City Administrator shall perform such other duties as the Mayor and the Council may direct.
(Ord. 2016-16 - May 17 Supp.)