In order to be eligible to be reimbursed for Municipality related travel or mileage, such travel must be specifically authorized in writing by the employee’s department head or the Mayor in the event the employee seeking reimbursement is a department head. In the case of elected or appointed officials, such travel must be authorized by the Chairperson of the Council Finance Committee or Council as a whole. When an employee or official is authorized to travel on official Municipal business, the Municipality shall provide for mileage reimbursement and related expenses, as follows:
(a) Mileage Allowance. All employees of the Municipality who are authorized to travel on official business shall be compensated in an amount equal to the current amount permitted to be deducted by the Internal Revenue Service for such use. Such compensation will not be afforded to an employee or official when he or she utilizes a vehicle owned by the Municipality.
(b) Daily Travel Allowance; Per Diem. An employee or official who is authorized to travel on official business shall be reimbursed for receipts presented for meals, including sales tax and tips to restaurant employees, in an amount not to exceed sixty dollars ($60.00) per day. Reimbursement shall also be made for the full cost of incidental transportation related expenses, including tips to cab drivers in an amount not to exceed 15%. All other travel-related expenses paid for by the employee or official (e.g. airfare, accommodations, etc.) shall be approved prior to the trip, if possible, and be reimbursable in accordance with this section with a valid receipt.
(c) Procedures for Reimbursement. Reimbursement shall be made upon submission of an expense reimbursement request form along with any and all appropriate receipts to the Director of Finance. The Director of Finance is hereby authorized to establish reasonable additional measures for reimbursement related to this section that he or she deems necessary.
(Ord. 1999-26. Passed 4-28-99; Ord. 2005-04. Passed 1-26-05; Ord. 2017-48. Passed 6-28-17.)