(A) When conducting office city business, the use of city vehicles is the preferred means of transportation and should be adhered to whenever possible. If a city vehicle is available and an employee chooses to use personal transportation, mileage reimbursement will not be paid.
(B) Under certain circumstances, an employee of the City of Noblesville may find it necessary to operate a personal vehicle for official city business.
(C) To qualify for reimbursement, the use of a personal vehicle for official city business must be approved by the Department Director. If the employee requesting reimbursement is a Department Director, the use of a personal vehicle for official city business must be approved by the Mayor or Deputy Mayor.
(D) The authorized use of a personal vehicle shall be reimbursed at the prevailing Standard Mileage Rate set by the Internal Revenue Service, unless otherwise established under Section E.
(E) For the city administration to set a mileage reimbursement rate at an amount different than established in Section D, the Controller must at a regular meeting of the Board of Public Works and Safety, present an alternate mileage reimbursement rate and policy for review and approval. Any alternate mileage reimbursement rate and policy adopted under this section expires at the end of the calendar year in which it is adopted.
(Ord. 48-11-18, passed 11-27-18)