(A) The disposition of a FOIA request may be accomplished by:
(1) Notifying the requester in writing that the FOIA request lacks reasonable specificity to identify the records requested;
(2) Notifying the requester in writing that the requested records are not possessed by the city;
(3) Notifying the requester in writing where the requested records may be obtained from the city’s website or other websites;
(4) Notifying the requester in writing of the time and place at which he or she may inspect and make copies of records;
(5) Furnishing copies of the requested records in accordance with the law and this subchapter, as well as providing an invoice stating the fee that is due;
(6) Responding to the requester in writing when the requested records are relevant to a suit or grievance against the city; or
(7) Denying the request in writing, in whole or in part.
(B) The response shall include statements that notify the requester:
(1) The reasons for the denial, if the requested records are not provided;
(2) That the responsibility of the city to produce the requested records is at an end; and
(3) That the requester may institute proceedings in the Circuit Court of the jurisdiction where the Records are kept (i.e., the Circuit Court of Kanawha County).
(C) A copy of the response, whether it provides the requested information or denies the request for information, shall be maintained in the office of the Recorder.
(Ord. 09-04, passed 5-19-2009)