(A) To assure the proper accounting and safe custody of moneys, the following shall apply.
(1) Deposit of funds. All moneys or fees collected for any purpose by any city officer shall be deposited through the office of the Finance Officer. If any said fees are due to an officer, they shall be paid to such officer by check drawn by the Finance Officer and approved by the Council only upon such officer making adequate reports relating thereto as required by law, ordinance or Council directive.
(2) Depositories. All moneys belonging to the city shall be promptly deposited in depositories selected by the Council in amounts not exceeding the authorized depository limitation established by the Council.
(3) Petty Cash Fund. The Finance Officer shall authorize the establishment of departmental petty cash funds not to exceed$50 for the payment of small claims for minor purchases, collect-on-delivery transportation charges and small fees customarily paid at the time of rendering a service for which payments the Finance Officer shall obtain some form of receipt or bill acknowledged as paid by the vendor or the vendor’s agent. At such time as the petty cash fund is approaching depletion, the Finance Officer shall draw a check for replenishment in the amount of the accumulated expenditures and said check and supporting detail shall be submitted to the Council as a claim in the usual matters for claims and charged to the proper funds and accounts. It shall not be used for salary payments in any amount, but may be used for other items if the cost is $20 or less. Petty cash funds are authorized for Finance, Police, Community Services, Fire and such other operations as are deemed appropriate by the Finance Officer.
(B) The Finance Officer is also authorized to draw a warrant on city funds for establishing departmental change funds provided that such change funds shall be $200 or less. Departmental change funds are authorized for finance, police, fire, public works, community services, library, landfill and such other operations as are deemed appropriate by the Finance Officer. The golf fund shall have a cash drawer in the amount of $780 and the Maytag pool shall have a change fund in the amount of $350. Such change funds shall be in the custody of the various departments for the collection of receipts for miscellaneous city operations, and the Finance Officer shall ensure the integrity of each fund.
(2011 Code, § 1.0403) (Ord. 2384, passed 9-8-2020)