§ 30.025 MEETINGS OF THE BOARD OF COMMISSIONERS.

   (A)   Regular meetings.

      (1)   All regular meetings, unless otherwise designated of the Board of Commissioners shall be held at:

City of Newport Municipal Complex
Multi-Purpose Room
998 Monmouth Street
Newport, Kentucky

      (2)   Regular meetings of the Board of Commissioners shall be held at least once per month on a Monday at 7:00 p.m. according to a published schedule, unless the same shall fall on a recognized state or federal holiday and not accounted for in published schedule, in which event the regular meeting shall be held on the immediately following Tuesday at the same time. The schedule for regular meetings or any subsequent changes thereto shall be established in accordance with the Kentucky Open Meetings Act.

      (3)   All regular meetings of the Board of Commissioners shall be public and open to the media, provided that their conduct does not interfere with the orderly conduct of the meetings.

   (B)   Caucus meetings. Caucus meetings of the Board of Commissioners may be held once per month at 7:00 p.m. on the Monday two weeks before the date established for the regular meeting. The schedule for caucus meetings or any subsequent changes thereto shall be established in accordance with the Kentucky Open Meetings Act. Caucus meeting shall take place in the same location as the regular meetings, unless otherwise specified, and shall be open to the public and the media.

   (C)   Special meetings.

      (1)   Special meetings may be called by the Mayor, the City Manager or upon written request of a majority of the Commissioners as permitted by law.

      (2)   The City Solicitor or designee shall prepare the notice of the special meeting, which shall designate its purpose, time and place and no business other than that set forth in the special meeting agenda may be considered at the meeting.

      (3)   The City Clerk or designee shall give proper notice of the special meeting to each member of the Board of Commissioners and to the media, which have filed a written request to be notified of special meetings.

      (4)   The Board of Commissioners may not make final disposition of any matter not mentioned in the notice.

   (D)   Closed or executive session meetings.

      (1)   During any regular meeting, a closed or executive session meeting may be called upon a majority vote of a quorum of the Board of Commissioners in attendance, pursuant to the Kentucky Open Meetings Act.

      (2)   No final action shall be taken in any closed or executive session meeting.

      (3)   Those persons permitted in attendance shall be per ordinance. Any additional persons may be permitted to attend at the discretion of the Board of Commissioners.

   (E)   Minutes. Minutes of all regular and special meetings of the Board of Commissioners shall be recorded and maintained by the City Clerk. No minutes shall be recorded or maintained for any caucus meeting.

(Am. Ord. O-2011-018, passed 10-3-2011; Am. Ord. O-2022-009, passed 9-19-2022)