(a) A Records Commission shall be created consisting of the following members:
(1) The Mayor or an appointed representative of the Mayor (this person will serve as chairperson of the Commission);
(2) The Village Fiscal Officer;
(3) The Village Solicitor; and
(4) One citizen appointed by the Mayor.
(b) The Records Commission shall appoint a secretary, who may or may not be a member of the Records Commission. The Records Commission may appoint an archivist or records manager.
(c) The Records Commission shall meet at least once every six (6) months and upon the call of the chairperson.
(d) The function of the Records Commission shall be to provide rules for retention and disposal of records of the Village and to review applications for one-time disposal of obsolete records and schedules of records retention and disposition submitted by the Municipal offices. The Records Commission may dispose of records pursuant to the procedure outlined in Ohio R.C. 149.39.
(Ord. 2007-11. Passed 10-8-07.)