(A) All employees of the city shall report any variance, loss, shortage or theft of which the employee becomes aware to his or her department head.
(B) All department heads and elected officials shall report all irregular or erroneous variances, losses, shortages or theft of cash or assets to the state’s Board of Accounts. A variance, loss, shortage or theft shall be considered “material” if it exceeds $50 in cash or equivalent value.
(C) All department heads and elected officials of the city who have actual knowledge of, or reasonable cause to believe that there has been a misappropriation of public funds or assets of any of the following, including:
(1) Information obtained as a result of a police report;
(2) An internal audit or finding; and
(3) Any other source indicating a misappropriate has occurred, shall immediately send written notice of the misappropriation to the state’s Board of Accounts and to the Prosecuting Attorney for the county.
(Ord. G-16-09, passed 12-27-2016)