(A) The Clerk-Treasurer shall keep accurate minutes of the proceedings of the Common Council and as the meeting of the Council progresses, the following memoranda shall be kept:
(1) The date, time and place of the meeting;
(2) The members of the Council recorded as present or absent;
(3) The general substance of all matter proposed, discussed or decided; and
(4) A record of all votes taken, and by individual members if there is a roll call.
(B) The memoranda are to be available within a reasonable period of time after the meeting for the purpose of informing the public of the Council’s proceedings and shall be kept in a permanent file in the office of the Clerk-Treasurer.
(C) The minutes of all meetings of the Council shall be transcribed by the Clerk-Treasurer as soon as possible after the meeting and in any event prior to the next meeting of the Council and shall be open to the public for inspection and copying.
(D) The Clerk-Treasurer shall keep a permanent file of all original papers, documents, reports and correspondence filed with or submitted to the Council.
(E) The Clerk-Treasurer shall be custodian of all ordinances, resolutions, petitions, memorials and all other papers pertaining to the business of the Common Council.
(F) The Clerk-Treasurer shall call the roll of the members of the Common Council at each meeting.
(G) If an agenda is used by the Council, the Clerk-Treasurer shall post a copy of the agenda at the entrance to the location of the meeting prior to the meeting. A rule, regulation, ordinance or other final action adopted by reference to agenda number or item alone shall be prohibited and such action shall be void.
(Prior Code, § 30.13) (Ord. G-92-1, passed 3-10-1992)