(A) Purpose. The purpose of the final plat is to create a document for record which accurately describes the subdivided land, both as to accurate dimensions and legal provisions which are pertinent to the subdivision.
(B) Application. Following approval of the preliminary plat by the Planning Commission and the City Council, the owner or subdivider shall file a written application with the Planning Secretary for final plat approval. The application shall:
(1) Be made on forms available in the office of the Planning Secretary;
(2) Comply in all respects with the preliminary plat, as approved by the Planning Commission and the City Council;
(3) The initial submission to the Planning Commission shall be seven full-size and two half-size copies of the final plat, and following the referral of the final plat to the City Council, the applicant shall provide seven full-size copies and two half-size copies of the referred plat for review by the City Council;
(4) Be accompanied by four copies of the improvement plans;
(5) Be accompanied by two copies of any proposed restrictive covenants;
(6) Be delivered to the Planning Secretary not less than 14 days prior to the meeting date at which the plat is to be reviewed; and
(7) The initial submission of the final plat to the Planning Commission shall be accompanied by seven copies of the provisions creating a homeowners’ association; and following the referral of the final plat and provisions for homeowners’ association to the City Council, the applicant shall provide seven full size copies and two half-size copies of the provisions creating a homeowners’ association for review by the City Council.
(C) Planning Commission review. Upon receipt of the final plat application and materials, the Planning Secretary shall set a date for Planning Commission review of the final plat and shall notify the owner or subdivider, in writing, of the review date. The Planning Secretary shall also be responsible for obtaining the comments of the Plat Review Team on the proposed subdivision. The Planning Commission’s review shall be in accordance with the following provisions.
(1) The final plat of the proposed subdivision shall be submitted to the Planning Commission for final approval within two years of the date on which the preliminary plat was approved by the City Council. If the final plat is not submitted for final approval within such time, the preliminary plat shall be considered null and void unless the Planning Commission agrees to an extension of time.
(2) The Planning Commission shall act upon the final plat within 45 days of the first regularly scheduled Planning Commission meeting following filing. The subdivider shall be notified in writing upon approval or conditional approval of the plat by the Planning Commission. If no action on the plat has been taken within the above specified time, and the applicant does not agree to an extension of time for action, the plat shall be deemed to have been disapproved. Certification by the Planning Secretary as to the date of the final plat’s submission and the failure of the Planning Commission to act thereon within such time shall be sufficient in lieu of written endorsement of approval.
(3) If the final plat is not approved by the Planning Commission, the reasons for such action shall be stated in writing with reference to specific sections of the Comprehensive Plan or those ordinances or regulations with which the plat does not comply. A copy of this statement shall be sent to the applicant along with one of the prints submitted by the applicant.
(4) If the plat conforms to all of the requirements provided herein, one copy of the final plat shall be forwarded to the City Council for its review along with the written recommendation and the signature of the Chairperson of the Planning Commission on the approved plat.
(D) City Council’s review. The City Clerk shall be responsible for placing the subdivision on the agenda of the City Council and providing written notice of the date to the Chairperson of the Planning Commission and the owner (or his or her agent) of the subdivision. The City Council’s review of the subdivision shall be in accordance with the following provisions.
(1) The City Council shall approve or disapprove the final plat and notify the subdivider in writing of its action within 45 days after approval or conditional approval by the Planning Commission. Such notification shall include specific references to those portions of the plat which are not in compliance with these regulations or other regulations if the plat is not approved.
(2) After final approval of the plat and the affixing of all required signatures and seals on the original tracing, the subdivider shall provide the Planning Commission with three dark-line prints and file with the City Clerk one contact reproducible tracing and one AutoCAD file. The applicant shall file the original tracing and two prints with the County Clerk.
(E) Approval period. The final plat shall be filed in the office of the County Clerk within two years after final approval by the City Council. If not filed within such time, the approval shall be considered null and void.
(F) Specifications.
(1) Final plats submitted to the Planning Commission shall be at a scale of 100 feet to one inch, from an accurate survey (tracts of land in excess of 40,000 square feet may be platted at a scale of 200 feet to one inch). The plat shall be prepared on sheets with dimensions of 24 inches by 36 inches, or which can be folded to these dimensions. The plat shall have a binding margin of two inches on the left side, and minimum margins of one inch on the right side and one-and-one half inches at the top and bottom.
(2) The final plat shall bear, or be accompanied by, the following information or materials:
(a) Title data.
1. Name of the subdivision;
2. Name of the city, county and state; and
3. Location and description of the subdivision, referenced to section, township and range.
(b) Margin data.
1. Map scale, north arrow and date;
2. Names and addresses of the developer and the engineer and/or surveyor;
3. A key map (on the first sheet in a plat series) showing the location of the subdivision referenced to government section corners, section lines and major streets; when more than two sheets are required for the plat, the key map shall show the sheet number of the sheet for the area included on the sheet;
4. Owner’s certificate and dedication, signed;
5. Surveyor’s certificate of survey, signed and his or her seal, with acknowledgment;
6. Abstractor’s certificate addressing the release of mortgage, actions or judgments pending for any portion dedicated to the public, signed;
7. Reference to any separate instruments, including restrictive covenants, filed in the county records, which directly affect the land being subdivided;
8. The proper acknowledgments of owners and the consent of the mortgagee to plat restrictions;
9. County Treasurer’s certificate;
10. Approval certificate of the Planning Commission (and the date) over the signature of the Planning Commission Chairperson;
11. Certificate of City Council acceptance of ways, easements and public land dedications; and
12. Certificate of ODEQ or other appropriate government agency approval, where sanitary sewers are not proposed, signed.
(c) Existing and proposed conditions.
1. The length of all required lines dimensioned in feet and decimals thereof, and all bearings and angles in degrees, minutes and seconds as herein specified;
2. The boundary lines of the land being subdivided, fully dimensioned by lengths and bearings, and the location of boundary lines of adjoining lands, with adjacent subdivisions identified by official names;
3. The lines of all proposed streets, fully dimensioned by lengths and bearings or angles;
4. The lines of all proposed alleys, where the length or direction of an alley is not readily discernible from data given for lot and block lines, and length and bearing shall be given;
5. The widths and names of all proposed streets and alleys and of all adjacent streets, alleys and easements;
6. The lines of all proposed lots, fully dimensioned by lengths and bearings or angles, except that where a lot line meets a street line at right angles, the angle or bearing value may be omitted;
7. The outline of any property which is offered for dedication to public use, fully dimensioned and marked “public”;
8. Blocks numbered consecu- tively throughout the entire subdivision and the lots numbered consecutively throughout each block, with areas to be excluded from platting marked “reserved” or “not a part”;
9. The location of all building lines, setback lines and easements for public services or utilities, fully dimensioned;
10. The radii, arcs, points of tangency, points of intersection and central angles for curvilinear streets and radii for all property returns;
11. The location and description of all section corners and permanent survey monuments in or near the tract. References to two known survey control points shall be shown. Points referenced shall be on the same line;
12. Final plans for any sanitary sewers, with grading, pipe sizes and points of discharge; and
13. Final plans for any water supply and distribution system, with pipe sizes and location of appurtenances.
(d) Floodplain subdivision materials.
1. All information required on the preliminary plat, including, but not limited to, regulatory flood elevations, boundaries of flood-prone areas, fills, flood protection works and areas subject to special deed restrictions;
2. Floodway and floodway fringe areas determined by the city;
3. Drainage report and final plans, with grading, impacting, storage and regulating structures, pipe sizes and location of outlets; and
4. Final plans for erosion and sediment control.
(2002 Code, § 153.038) (Ord. 230, passed 9-8-1986; Ord. 651, passed 10-26-2009)