(a) Hours of Operation. The normal work schedule shall consist of eight hours per day and forty hours per week. except where there is a twenty-four hour per day or seven-day per week operation made necessary by the nature of the work, or when it is necessary to alter the work week to accommodate shift changes. Such exceptions to the work schedule shall not be cause for premium pay.
(b) Breaks. Employees shall receive a one hour lunch period within their established eight hour work day. Employees shall be granted two breaks per day of fifteen minutes each; one in the first half of the shift and one in the last half of the shift.
(c) Pay Periods.
(1) Employees are currently paid Bi-Weekly, on the Friday following the end of the pay period. Fire personnel are paid at the same time as other City employees. City Council and the City Clerk are paid when the last pay check of the month is issued to other City employees. Direct deposit is mandatory for all employees.
(2) Department and division heads must submit their payroll information prior to 9:00 a.m. on the Monday following the end of the pay period.
(d) Overtime Pay/Compensatory Time/Call-Out Procedures. All overtime, for non-exempt employees, must be approved, in writing, by a member of management or a department head. Overtime permission slips should be filled out anytime overtime or compensatory time is approved. Overtime may be approved verbally, in the event of an emergency, but the overtime permission slip should be filled out ASAP after the event has concluded. When it is necessary to work overtime, employees are expected to cooperate as a condition of employment. All overtime pay, compensatory time, and call out procedures for nonexempt employees will be governed by procedures established in the current Union contract. The following is an example of how all overtime is computed:
(1) 9 minutes or less = No extra pay
(2) 4:10pm - 4:15pm = 15 minutes overtime
(3) 4:16pm - 4:30pm = 30 minutes overtime
(4) 4:31 pm - 4:45pm = 45 minutes overtime
(5) 4:46pm – 5:00pm = 1 hour overtime
(e) Deductions from Paycheck (Mandatory).
(1) The City is required by law to take certain deductions from an employee's paycheck. Among these are federal, state and local income taxes and contributions to OPERS and Medicare as required by law. These deductions will be itemized on the pay stub. The amount of the deductions depends on earnings and on the information furnished on the W-4 regarding the number of dependents/exemptions claimed. Any change in name, address, telephone number, marital status or number of exemptions must be reported to the Finance Director to ensure proper credit for tax purposes.
(2) Any other mandatory deductions to be made from employee's paycheck, such as court-ordered attachments, will be taken whenever the City is ordered to make such deductions. The City may require other deductions, for example, deductions for employee share of benefits costs or union dues.
(f) Other Deductions.
(1) It may be possible for an employee to authorize the City to make additional deductions from their paycheck, such as payroll saving plans or insurance premiums. The employee should contact the staff in charge of payroll for details and the necessary authorization forms.
(2) If an employee believes an error has been made in his or her pay, they must inform the staff in charge of payroll immediately. Necessary steps should be taken to research the problem and to assure that any necessary correction will be made promptly.
(Ord. 07-17. Passed 5-21-07.)