(A) Definitions. As used in this section, the term SURPLUS VILLAGE PROPERTY means the following:
(1) Property which is owned by the Village of Newburg and which has no further usefulness to the village. An item of property shall be considered to have no further usefulness when:
(a) The item or its function has been replaced by other village property and no probable future function exists for it; or
(b) The village no longer performs the service for which the item was purchased and no other service can reasonably be provided by the item; or
(c) The item is no longer able to reliably or economically perform the work required of it.
(2) Surplus property as defined in this section shall not include land or buildings but shall include fixtures and such salvage as may be taken from a building without structural damage when such fixtures and salvage are not part of a demolition contract. SURPLUS VILLAGE PROPERTY shall not include property which is obtained by the village as a result of abandonment or loss by the property’s original owner. SURPLUS VILLAGE PROPERTY shall not include items of property which are traded in for newer items.
(B) Designation of surplus village property. Items may be designated as Surplus Village Property, based on the estimated fair market value of the item as follows:
Estimated Value | Designating Authority |
Up to $4,999 | Village Administrator/Clerk |
$5,000 - $9,999 | Village President |
$10,000 or more | Village Board |
(C) Determination of fair market values. The Village Administrator/Clerk shall estimate the fair market value of an item considered for designation as surplus village property.
(D) Disposition of surplus village property. The method of disposition shall be determined by the Village Administrator/Clerk.
(1) Surplus village property shall be disposed of in the manner which is likely to obtain the most benefit to the village, with due consideration to the time, cost, and effort such method would entail. Methods of disposition include, but are not limited to: trash, donation, offer of free for the taking, negotiated sale, sale by sealed bid, public auction, online sale, and online auction site.
(2) In the event of a public auction or sale by sealed bid, the item will be sold in “as-is” condition to the person submitting the highest bid The Department Head responsible for the item shall determine the time in which the successful bidder must remove the item. In the event the item is not removed within that time, the item shall revert to the village, and the amount of the bid shall be forfeited to the Village. In the event no bids are received, the item shall be disposed of as directed by the Village Administrator/Clerk.
(3) No public auction or awarding of bids shall occur unless a description of the item to be sold and an advance notice of the time and place for such auction or bid submission is first published as a Class 2 notice in the official village newspaper.
(E) Report to Village Board. The Village Administrator/Clerk shall provide a written report to the Village Board on an annual basis, or more frequently if requested by the Village Board, identifying all surplus village property disposed of, the reason for disposition, the method of disposition, and the amount received (if any).
(Ord. 05-2019, passed - -2019)