(A) Standing committee, appointments, and jurisdiction. A Committee of the Whole is hereby established as a standing committee. All members of the Village Board shall be members of this Committee with the Village President serving as Chair. At the first regular Board meeting following the spring election, the Village President shall designate Trustees as Committee of the Whole subcommittee Chairpersons. This Committee shall meet on the fourth Thursday of the month at 7:00 p.m. The subcommittees within the Committee of the Whole are as follows.
(1) Personnel and Finance. Personnel matters involving full-time employees and part-time management staff, such as hiring, discipline, and firing as well as wages for all employees, shall be referred to the Personnel and Finance subcommittee. The Committee shall assist the Village Administrator/Clerk in making recommendations regarding the same to the Village Board. The Committee shall assist the Village Administrator/Clerk in the development of the annual budget. Approval of such as well as changes to the budget shall be referred to the Village Board for final adoption. Advisory members to this subcommittee shall be the Village Administrator/Clerk and Village Treasurer/Deputy Clerk.
(2) Public Works (DPW). This subcommittee shall be responsible for overseeing all public works projects, street maintenance, storm sewers, and maintenance of village parks. Shall work with village consultants in regard to any proposed capital improvements to the public works system. Advisory members to this subcommittee shall be the Village Engineer and Director of Public Works.
(3) Law Enforcement Committee. The Law Enforcement Committee shall oversee the operation of the Police Department, except for disciplinary matters; review state legislation; review all license applications; and recommend ordinance amendments to the Village Board. The Police Chief and Police Sergeant shall be ex officio members of the Committee.
(4) Sanitary Sewer. Responsible for the operation and maintenance of the village’s sewer collection and treatment systems. Shall work with village consultants in regard to any proposed capital improvements to the sewer system. Will make periodic reviews of user regulations and sewer service charges, review proposed extensions to the system, and make recommendations regarding the same to the Village Board. Advisory members to this subcommittee shall be the Village Engineer and Superintendent of the Sanitary System.
(B) Attendance. The full Village Board is required to attend all Committee of the Whole meetings. The Village Administrator/Clerk, Treasurer/Deputy Clerk, Police Chief, DPW Director/Sanitary Superintendent, Engineer, Attorney, and Zoning Administrator shall also be required to attend all Committee of the Whole meetings.
(C) Nonofficial action. The Committee of the Whole shall meet for the purpose of discussing all matters pertinent to the village. Unless it is noticed and posted as a special Village Board meeting, a meeting of the Committee of the Whole shall not have the power or be construed to be official action of the Village Board. All actions of the Committee of the Whole, be they deliberations, recommendations, or formal actions, shall be thereinafter voted upon at the regular or special meeting of the Village Board.
(D) Committee reports. Each committee and subcommittee Chair shall, at the next regular Board meeting, submit a written or oral report on all matters referred to it. Such report shall recommend a definite action on each item. Any committee or subcommittee may require any village officer or employee to confer with it and supply information in connection with any matter pending before it.
(E) Special committees. The Village President shall, subject to confirmation by the Village Board, appoint special committees and designate the Chairperson of each.
(Prior Code, § 2.04) (Ord. 102-93, passed 5-27-1993; Ord. 6-04, passed 8-26-2004; Ord. 07-2014, passed 4-24-2014; Ord. 02-2015, passed 4-9-2015)