(A) The City Clerk shall keep an accurate journal of the proceedings of the Common Council.
(B) He or she shall keep a permanent file of all original papers, documents, reports and correspondence filed with or submitted to the Council, subject to the orders thereof. He or she shall also keep and maintain a separate file of duplicate copies of each ordinance and resolution introduced, in the order of introduction, identified by bill number assigned, at all times available to the members of the Council. He or she shall provide an additional duplicate copy of each ordinance and resolution referred to a committee to the chairperson thereof.
(C) He or she shall be custodian of all ordinances, resolutions, petitions, memorials and all other papers pertaining to the business of the Common Council, except when the ordinances, resolutions, petitions, memorials or other papers are necessarily in the hands of any commission, board or official for the consideration thereof.
(D) He or she shall call the roll of the members of the Common Council in numerical order of districts, then in alphabetical order of Council member-at-large, at each meeting.
(E) He or she shall make available to chairpersons of committees of the Council and to officers, boards and commissions within five days after adjournment of any meeting of the Common Council all ordinances, resolutions, petitions, memorials or other papers which shall have been referred to the committees, officers, boards or commissions at the meeting.
(F) The various city departments, commissions, boards and permanent committees that meet regularly and keep minutes of their public meetings shall forward to the Clerk a copy of all minutes of those meetings as soon as they are approved each month. The Clerk shall make available a copy of those minutes to each Council member upon his or her request.
(Ord. 4600, passed 3-4-1957; Ord. G-47-6, passed 6-3-1957; Res. R-84-17, passed 8-6-1984)
Statutory reference:
Clerk's duties, see I.C. 36-4-6-9