(A) Regular meetings of the Common Council shall be held on the first Monday and third Thursday of each month, at 7:00 p.m.; provided that, when the meeting day falls upon a legal holiday, the meeting shall be held on the immediately following Monday or Thursday, unless otherwise determined by a majority of the members at the regular meeting immediately preceding the date on which the holiday falls.
(B) If two regularly-scheduled meetings happen to occur during the same workweek, the second meeting or Thursday meeting shall be held on the immediately following Thursday, unless otherwise determined by a majority of the members at the regular meeting immediately preceding the second or Thursday meeting.
(C) Special meetings of the Common Council shall be held upon the call of the Mayor or any five members of the Common Council, subject to the following.
(1) It shall be the duty of the City Executive or five Common Council members calling the same to duly notify the City Clerk thereof in writing including confirmed electronic communication prior to the City Clerk sending out notice for the special meeting and in time to reasonably permit the City Clerk to prepare and serve notice on all members in time to allow them to be present at the meeting. It shall be the duty of the Clerk to cause notice of the meetings to be served, in writing, upon each member, either in person or by notice left at his or her place of residence.
(2) Only such ordinances, resolutions or other business shall be considered or acted upon, or the communications received, as are specifically stated in the call for the meeting.
(3) Provided, however, that special meetings may be held upon call, waiver of notice and consent, signed by all members of the Common Council, in which case the requirements of divisions (C)(1) and (2) above shall not apply.
(D) (1) This section shall govern the submission of items for the Common Council meeting agenda by Common Council members. For the first Monday meeting of the month, items to be placed on the Common Council's agenda shall be submitted to the City Clerk no later than 12:00 p.m. on the Tuesday preceding the meeting. For the third Thursday meeting of the month, items to be on the agenda shall be submitted to the City Clerk no later than 12:00 p.m. on the Thursday preceding the meeting. If any regular meeting is not on the first Monday or third Thursday, the items to be on the agenda shall be submitted by 12:00 p.m. four business days prior to the date the meeting will be held. Any items on the agenda for a special meeting shall be contained within and delivered in the notice for the call of the special meeting.
(2) In rare situations items can be added to the City Council agenda after the deadline for the submission of agenda items. In those situations, the City Clerk will attempt to distribute by electronic form or other delivery method the item to each City Council member. At the Council meeting, the agenda can only be amended for introduction of the item by a unanimous vote of approval by the City Council members.
(Ord. 4600, passed 3-4-1957; Ord. G-88-103, passed 2-1-1988; Ord. G-92-135A, passed 12-7-1992; Ord. G-15-05, passed 6-1-2015; Ord. G-17-03, passed 4-3-2017; Ord. G-17-04, passed 4-20-2017)
Statutory reference:
Scheduling of Council meetings, see I.C. 36-4-6-7