(A) The following boards and commissions shall submit the minutes of their regular and special meetings to the City Clerk:
(1) The city's Board of Public Works and Safety;
(2) The city's Sewer Board;
(3) The New Albany-Floyd County Park and Recreation Board;
(4) The city's Police Merit Commission;
(5) The city's Plan Commission;
(6) The city's Board of Zoning Appeals;
(7) The New Albany-Floyd County Health Department Board;
(8) The Economic Development Commission Board;
(9) The city's Redevelopment Commission Board; and
(10) The Building Commission.
(B) The City Controller shall submit to the members of the Common Council a monthly budget printout and a year-end income-expenditure report. At the second regular monthly meeting of the Common Council each month, the City Controller shall deliver and present to the Common Council the following reports:
(1) Monthly bank reconciliations showing bank accounts reconciling to balances in the fund report with any variances clearly identified;
(2) Monthly fund reports showing beginning cash balances, receipts, disbursements, and ending cash balances;
(3) Monthly budget to actual report which shows our departments and percentages of the budget that has been used year-to-date;
(4) Monthly appropriations report which shows what has been budgeted and how much in appropriations left out of our budget; and
(5) Any other items that the City Council should notify the City Controller of a need for during the first regular Common Council meeting of that month.
(C) All documents shall be submitted to the City Clerk for reproduction and distribution upon request of the individual members of the Common Council at its regular monthly work session and caucus.
(Ord. G-87-179, passed 2-2-1987; Ord. G-15-03, passed 5-21-2015)