(a) Establishment. A Lodge Tax Advisory and Control Board is hereby established and made up of those persons as appointed by the Mayor and approved by a majority vote of all current members of Council. Each of whom shall be a resident and qualified elector of the City. The Mayor may, with or without approval of Council, serve on said Board; however, is not required. In the event the Mayor does serve, he or she shall make his or her membership known to the Finance Director, or in the case of a specific Council Clerk, then to that Clerk. Although not required, the Mayor should consider appointing the following: two Council members, one representative from the lodging business, one Parks and Recreation Board member and one representative of the local Chamber of Commerce, all of whom shall serve without compensation. (In the case of Council members, and the Mayor, such shall serve without additional compensation to their regular pay.)
(b) Terms and Chairman. The Council members and Mayor shall have no specific term or term limits and shall stand as long as elected or appointed, unless otherwise determined by Council. All other members shall have two year terms without term limits. The Board shall elect its own Chairman and other officers deemed appropriate by the Board.
(c) Powers and Duties. Council confers upon said Advisory and Control Board the power and duty to establish and adopt regulations for the operation and administration of a Convention and Visitor’s Bureau; or, have the authority to negotiate and establish terms of a contract with a private entity to operate a Convention and Visitor’s Bureau. Any such contract shall be approved by ordinance or resolution of City Council (a majority vote of all current members of Council), signed by the City Manager and approved as to form by the City Law Director.
(d) The Advisory and Control Board is hereby authorized to promulgate rules and regulations governing its meetings or hearings. The Board shall select a chairman. All meetings and hearings shall be governed by the minimum rules contained in this section. Any additional rules that the Board may adopt shall be adopted by resolution of the Board. For passage of the Board resolutions, such resolutions shall require only one (1) reading prior to passage and an affirmative vote by a majority of all current members. After passage the resolutions shall be signed by the Board chairman or acting chairman, who is selected by the Board, and need not be published, but shall be filed in the office of the Finance Director, or in the case when a specific Council Clerk exists, then in the office of the Council Clerk.
(e) All meetings or hearings of the Board shall be held at the call of the chairman of the Board or at such other times as the Board may determine. The chairman or Finance Director, or in the case when a specific Council Clerk exists, then such Clerk, shall notify all members of the Board in advance of all meetings and hearings, of their time and place. No meeting, hearing or action may be taken unless a quorum is present; a majority of all current members of the Board constitutes a quorum.
(f) Decisions and recommendations of the Board shall be reached only after a meeting or when required, a hearing, and after due notice of all meetings and hearings has been given to all parties and interests; such notice may be satisfied by publication when not otherwise required by other means.
(g) All meetings or hearings shall be open to the public, except as may otherwise be permitted by law.
(h) All evidence and testimony submitted to the Board shall be publicly presented, except as may otherwise be permitted by law.
(i) The chairman, or in the chairman’s absence, the acting chairman, may administer oaths and compel attendance of witnesses. In the absence of the chairman, the acting chairman may do all other things associated with the duties of the chairman.
(j) The Finance Director, or in the case when a specific Council Clerk exists, then such Clerk, shall keep a record of the proceedings of the Board, showing the vote of each member on every question.
(Ord. 93-01. Passed 9-4-01.)