(a) Any news medium organization that desires to be given advance notification of special meetings of a municipal body shall file with the Clerk a written request therefor on a standard form to be provided by the Clerk. Except in the event of an emergency requiring immediate official action as referred to in division (e) below, a special meeting shall not be held unless a 24-hours' advance notice of the time, place, and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with division (b) below.
(b) News media requests for such advance notification of special meetings shall specify: the municipal body that is the subject of such request; the name of the medium; the name and address of the person to whom written notifications to the medium may be mailed; the names, addresses, and telephone numbers of at least 2 persons, to either one of whom oral notifications to the medium may be given; and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to such medium.
(c) Any such request shall be effective for 6 months from the date of filing with the Clerk or until the Clerk receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City, the municipal body that is the subject of such request, and the Clerk.
(d) Except as provided in subsection (e) hereof, the Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to the news media that have requested such advance notification in accordance with division (b) above, of the time, place, and purposes of each special meeting, at least 24 hours prior to the time of such special meeting.
(e) Emergency Meetings. Emergency meetings may be called when a situation or situations require immediate official action as determined in the sole and final judgment of the person or persons authorized to call a special meeting. An emergency meeting shall be considered a "special meeting" of an emergency nature. For such meeting, any notice requirement as required for a special meeting shall be an immediate notice.
(Ord. 33-01. Passed 5-7-01.)