For the purpose of this chapter the following words and phrases shall have the following meanings ascribed to them respectively:
(a) "Clerk" means the Clerk of Council.
(b) "Day" means a calendar day.
(c) "Meeting" means any prearranged discussion of the public business of the municipal body by a majority of the members of the municipal body.
(d) "Municipal body" means:
(1) Council
(2) Tree Commission
(3) Board of Public Affairs
(4) Assessment Equalization Boards
(5) Planning Commission
(6) Board of Zoning Appeals
(7) Civil Service Commission
(8) Board of Building Appeals
(9) Park and Recreation Board
(10) Records Commission
(11) ADA Compliance Board
(12) Charter Review Commission
(13) Lodge Tax Advisory and Control Board
(14) All committees of and by Council
and any other commission, committee or board hereinbefore or hereinafter established by Council, Charter, ordinance, resolution or statute.
(e) "Oral notification" means notification given orally either in person or by telephone, directly to the person for whom such notification is intended, or by leaving an oral message for such person at the address, or, if by telephone, at the telephone number of such person as shown on the records kept by the Clerk under these rules.
(f) "Post" means the notice shall be posted in an area accessible to the public during the usual business hours in the principal Municipal Building.
(g) "Published" means the notice shall be published once in a newspaper having a general circulation in the Municipality, as defined in Ohio R.C. 7.12, except that no portion of such newspaper need be printed in the Municipality; “published” shall also mean by electronic media that is accessible to the public.
(h) "Special meeting" means a meeting which is neither a regular meeting nor an adjournment of a regular (or special) meeting to another time or day to consider items specifically stated on the original agenda of such regular (or special) meeting.
(i) "Written notification" means notification, in writing, personally delivered to the intended recipient of such notice; or, by leaving a copy thereof at a person's usual place of residence; or, by electronic mail or facsimile transmission to the intended recipient's designated location when such electronic mail or facsimile transmission is authorized by the intended recipient of such notice; or, written notification mailed to the address of the person for whom such notification is intended as shown on the records kept by the Clerk under these rules. If mailed, utilizing the postal service, such notification shall be mailed by first-class mail, deposited in a U.S. Postal Service mailbox no later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
(Ord. 33-01. Passed 5-7-01.)