Upon authorization for award of contract, the director who is responsible for the contract shall furnish notice to any unsuccessful bidder or proposer of the City's intent to award to another. Such notice may be made by regular U.S. mail to the business address contained in the bid or proposal, personal service, or by electronic mail or facsimile transmission at the address or number contained in the bid or proposal. Notice shall be deemed received when given if served personally or by electronic mail or facsimile transmission; however, when served by regular U.S. mail, notice shall be deemed received three (3) days after being deposited in a mail receptacle. The unsuccessful bidder or proposer shall have ten (10) business days after notice is received as provided herein to file a written protest with the City's Finance Director clearly stating the grounds for the protest. Such protest shall be deemed received when time stamped by the City Finance Director's office. The failure to timely file a protest constitutes a complete waiver thereof. Upon the proper filing of a protest, a meeting, informal in nature, shall be held within thirty (30) days by the meeting board as designated in Section 106.06 or as otherwise determined by council. The disposition order of the board shall be deemed a final order.
(Ord. 36-01. Passed 5-7-01.)