(A) All passwords and codes used in connection with the electronic media are the property of the city. To maintain system security, employees have the responsibility to safeguard passwords and codes. Employees may be asked to release passwords or codes to department heads on a need-to-know basis. All passwords and codes must be surrendered upon termination of employment for whatever reason.
(B) Employees can use encryption software supplied to them by the city for purposes of safeguarding sensitive or confidential business information. Employees who use encryption on files stored on a city computer must provide their supervisor with a sealed hard copy record (to be retained in a secure location) of all of the passwords and/or encryption keys necessary to access the files.
(Ord. 08-23, passed 10-27-08)