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(A) Parliamentary authority. Robert’s Rules of Order (newly revised) shall govern all proceedings except as provided by law or this section. The Town Attorney shall act as parliamentarian. Decisions of the Chair may be appealed in accordance with § 30.32.
(B) Agenda. All matters will be placed in the Town Council agenda for regular monthly meetings if submitted by any Councilmember in writing to the Town Administrator by 4:30 p.m. on the Wednesday prior to the scheduled Council meeting. All matters will be placed on special Town Council agendas if submitted by any Councilmember in writing to the Town Administrator at least 48 hours before the same. Prior to inclusion on a Council agenda, matters submitted by Councilmembers must be presented, in writing and no fewer than 48 hours prior to publication of Committee agendas, to the appropriate Committee Chair for inclusion on a Committee agenda. Should the Committee Chair decline to place the matter on a Committee agenda or fail to timely respond, the matter may then be placed on the next Council agenda. Should the matter be placed on a Committee agenda, it shall then be eligible for placement on a Council agenda, regardless of the outcome, if any, at Committee. This provision is subject to the requirements of S.C. Code § 30-4-80(A) regarding exigent circumstances.
(C) Public comments to Council.
(1) Public comments. Any person wishing to address Council on a matter not on the agenda or to speak on a matter on the Council agenda may sign in prior to the Council meeting. All public comments shall be made during the designated public comments period on the agenda. One to three minutes will be allowed for each speaker. Council may restrict the time period for public comments.
(2) Follow-up/questions/comments. Councilmembers may respond to those persons speaking to Council by addressing questions to speakers through the Chair.
(D) Recognition of speakers. In order to speak, a Councilmember or staff member must be recognized by the Chair. A member should raise his/her hand and be recognized before speaking. If more than one hand is raised, the Chair shall decide the order of speakers. Provided, however, that the member introducing the matter shall have the first opportunity to speak following a “second” if one is required.
(E) Councilmembers speaking.
(1) A Councilmember, upon recognition by the Chair, shall have the floor until he/she relinquishes it.
(2) Each Councilmember who wishes to speak will be afforded the utmost opportunity.
(3) No Councilmember shall interrupt while another is speaking, except where otherwise provided in the rules.
(F) Manner of voting. All votes taken by Council shall be by voice vote or roll call, at the direction of the Chair or upon request by any Councilmember. Votes for election to a position on Council shall be by secret ballot. The reasons for a member’s vote may be stated once the vote is called, or a member may state the reasons for his/her decision on the question during the discussion of the motion. Town Council will allow absent members to listen by telephone but will not allow participation and voting by telephone. The latter rules shall also apply to committee meetings.
(G) Public attendance. In accordance with state law, the public is entitled to attend all public meetings, including those of Council, and no person may be removed from public meetings for any reason except willful disruption of the meeting.
(Ord. 06001, passed 2-15-06; Am. Ord. 14095, passed 1-13-15; Am. Ord. 16011, passed 2-10-16; Am. Ord. 19016, passed 4-9-19; Am. Ord. 19041, passed 6-11-2019)