§ 97.02 RULES AND REGULATIONS.

   (A)   General.

      (1)   The Memorial Waterfront Park (hereinafter “MWP”) is a public community park. At no time may a special event restrict the general public from using its amenities without express written approval of the town.

      (2)   The town reserves the right to deny any permit at its sole discretion.

      (3)   The town reserves the right to augment fees or require security deposits on a case-by-case basis.

      (4)   Refunds will be given at the sole discretion of the town.

      (5)   The town will do everything possible to accommodate special events affected by inclement weather.

      (6)   Special restrictions apply to food preparation in the park. If onsite food preparation is part of a special event, this information must be detailed in the permit application.

      (7)   Proper trash disposal is the responsibility of the event host. There is a large dumpster onsite that may be used, but the event host must provide its own trash receptacles/bags for large groups when the onsite cans will not be sufficient. All litter, including zip ties, strings, and the like, must be picked up and disposed of by the event host. Dumping liquids (cooking water, grease, and the like) near the marsh or stormwater drains is a punishable offense prohibited by state law; proper authorities will be notified and event host will be held responsible. No liquids are to be disposed of anywhere on the park grounds. These requirements pertain to all events hosted anywhere within the park, including the Cooper River Room and Sweetgrass Cultural Arts Pavilion. Event hosts failing to comply may be charged a cleaning fee or other appropriate fine.

      (8)   The Police Department reviews all permit applications and determines the number of off-duty officers, if any, required for each event.

         (a)   If necessary, an operations plan will be developed and police will determine traffic control requirements.

         (b)   If an approved permit indicates that officers are required, the event host must contact the Police Department at [phone] or [e-mail] to coordinate with the MPPD Grants Administrator who will schedule off-duty officers and generate invoices to be paid by the event host. Officers are to be paid immediately upon conclusion of the event by the event host, unlessother arrangements have been approved in advance by MPPD,

      (9)   The town reserves the right to amend any portion of these guidelines if deemed appropriate. This includes and is not limited to site map alterations, restricting some activities with consideration of inclement weather, and suggesting alternate dates or rescheduling events with consideration of conflicting pre-scheduled activities within the park.

   (B)   Alcohol.

      (1)   No alcohol is allowed on the MWP grounds without facility rental, unless an exception to this rule is granted in writing by the Town Administrator or his or her designee.

      (2)   Event hosts should contact the Charleston Area Convention & Visitors Bureau at [phone] for information about facility rental.

      (3)   Alcohol purchased in the pier plaza must be consumed on the pier or pier plaza.

   (C)   Fees, insurance, other permits.

      (1)   Fees. Down payments are required to ensure date reservations. User fees have been established to cover administrative, operational, and ancillary event maintenance costs.

      (2)   Other permits. The event host is solely responsible for obtaining all other necessary permits and licenses (retail tax licenses, food service permits, town business licenses, or any other necessary permits).

      (3)   General liability insurance.

         (a)   The town reserves the right to require a certificate of insurance for events if deemed appropriate.

         (b)   If a certificate of insurance is required, the event host must submit the certificate within the deadlines established herein, providing proof of a commercial general liability insurance policy or its equivalent, written on an occurrence basis for bodily injury, personal injury, property damage and product liability, with a minimum of $1,000,000 per occurrence, naming the town as additional insured. This type of insurance policy may be acquired from most private insurance carriers. The description on the certificate must include the event name, date, time and location (Memorial Waterfront Park, 99 Harry Hallman Jr. Blvd., Mount Pleasant, SC 29464). The certificate holder shall be identified as follows: Town of Mount Pleasant, 100 Ann Edwards Lane, Mount Pleasant, SC 29464. No department or staff names shall be included.

         (c)   A permit will be denied or revoked if the town has not received the required insurance certificate(s) prior to the special event.

         (d)   The event host is responsible at all times for the behavior of all involved and will be held financially liable for any damage to the facility.

   (D)   Setup and infrastructure.

      (1)   The town does not provide amenities such as sound and lighting systems, stages, generators, tents, tables, chairs or other support materials and services.

      (2)   Any equipment utilized by a group must be packed up and removed from the premises immediately following the event, unless express written consent has been provided by the town.

      (3)   No stakes are allowed on the MWP grounds without express written consent by the town. All tents, canopies, inflatables, and other similar structures must be secured using weights. Failure to abide by this rule will result in the denial of future event permit applications, and the event host will be held financially responsible for any damage resulting from equipment setup.

      (4)   No vehicles are allowed to be driven onto the Great Lawn area between the Visitor's Center and the War Memorial, with the exception of vehicles owned by the town or authorized by town staff for town-sponsored events.

      (5)   Sidewalks must remain clear of event elements. The event host must maintain the integrity of the landscape beds.

      (6)   No banners, signage or other event elements are to be secured to or affixed on trees, light poles, or other park features. Small push-in-ground stake signs are permitted only if included on an approved permit.

   (E)   Electricity and water. There are no public power or water sources available at the MWP without facility rental. It is the event planner's responsibility to provide ample generators to supply all power needs required by the event.

   (F)   Restrooms.

      (1)   When deemed necessary by town staff, all events are required to contract a cleaning service approved by the town to maintain the restrooms during event hours, and to ensure that restrooms are left in pre-event condition upon event conclusion. Event host will be charged a cleaning fee for restrooms requiring post-event cleaning.

      (2)   While the MWP has restroom facilities, these may not be adequate for some events. The town reserves the right to mandate the number and location of portable restrooms within the event. Five percent of all portable restrooms must be ADA-approved. Portable restrooms will be at the expense of the event host.

(Ord. 12077, passed 11-13-12; Am. Ord. 150205, passed 4-14-15)