(A) Generally. The following city site inspection requirements shall be used by outside contractor(s) and developer(s) for infrastructure construction projects within city limits.
(B) Preconstruction requirements.
(1) (a) The owner shall ensure that copies of the plans, shop drawings and contractual documents are provided to the site inspector for constructability review prior to the start of the affected work.
(b) The site inspector will generate a site inspection project checklist used to track required documents, materials certifications, deficiencies and ensure inspections are performed.
(c) The Site Inspection project checklist will be provided to the City Engineer (developers) or contract administrator (city projects) for project close out.
(2) (a) The preconstruction meeting will be scheduled by the City Site Inspector prior to the commencement of construction.
(b) Contract administrator (if applicable), project owner, design engineer, project management, representative of independent testing firm, utility companies and contractor(s) will be required to attend.
(c) The preconstruction meeting agenda shall include site inspection requirements, project checklist items, site safety, schedule, progress meetings, contact information, materials, constructability issues, traffic control and any other items of notability.
(3) (a) Schedule of activities will be submitted to the site inspector prior to start of construction.
(b) For city projects, the contract administrator will provide the site inspector with a schedule.
(c) Schedule will show a target start date, milestone completion dates and estimated project completion date.
(4) (a) Subcontractor company name(s) and project staff contact information will be given to the site inspector prior to work being performed by the subcontractor(s).
(b) The prime contractor is responsible for oversight of the subcontractor(s) activities.
(c) Subcontractor(s) should attend the preconstruction meeting if selected before the preconstruction meeting.
(C) Construction requirements.
(1) (a) Materials for infrastructure and utilities construction will meet city standards and/or have current listing on NCDOT M&T approved list.
(b) All materials invoices will need to be available upon request to the site inspector for compliance verification, MSDS data and special installation instructions.
(c) Compliance will be recorded in the site inspection checklist.
(2) Change orders/plan changes shall be addressed according to the following:
(a) Contractor(s) and the design engineer will meet with site inspector to discuss options;
(b) Will need to be approved by the design engineer first;
(c) The design engineer prepares design change and submits four signed and sealed copies to the office of the City Engineer for final approval prior to construction of the change; and
(d) If a change is implemented prior to City Engineer approval, it will be at the contractor’s/developer’s own risk and expense.
(3) (a) A minimum of 24-hour notice must be given to the site inspector of construction activities requiring the site inspector to be present. Consideration will be given to the contractor/developer after having the initial 24-hour advance notice if cancellation occurs.
(b) It is the contractor’s/developer’s responsibility to verify that all work requiring site inspections is inspected and/or tested prior to concealment.
(c) Construction activities in which the site inspector is required to be present are not limited to, but include, proofrolls, asphalt paving, concrete placement and any testing activities.
(4) Site inspection processes for deficiencies are outlined below.
(a) The site inspector shall perform inspections of the work in accordance with the approved plans, shop drawings, ordinance, standards and applicable sections of the current NCDOT standard specifications;
(b) For simple deficiencies discovered, the site inspector shall immediately inform the contractor/developer of the deficiency. The site inspector makes a record of the deficiency and a record of the corrective actions in a site inspection report; and
(c) For complex deficiencies, the site inspector immediately informs the contractor/developer, the design engineer and the owner of the complex deficiency. The site inspector must be present during the remedial actions. Upon completion of any remedial actions, the site inspector records these actions in a site inspection report and project deficiency log.
(5) (a) Test results from independent testing firms will be submitted to the site inspector.
(b) Results must be signed and sealed or have certifications on results.
(c) Results of testing performed of sub grade, base course, asphalt, concrete, embankment, water lines and sewer lines will be submitted to the site inspector.
(d) Testing is not limited to the above listed items, and any results of testing performed will be submitted to the site inspector.
(e) Test results will be recorded in the site inspection checklist.
(6) (a) Intermittent construction schedules will be required.
(b) The site inspector will need to be notified of major changes to the schedule in a timely manner.
(c) The schedule interval (daily, weekly, monthly) will be determined in the preconstruction meeting.
(7) (a) Progress meetings will take place in agreed upon intervals determined in the preconstruction meeting.
(b) Progress meetings are scheduled by the site inspector.
(c) Attendees will include the site inspector, owner, prime contractor and applicable parties to recent or upcoming construction phases.
(8) (a) Pay application (city contracted projects) will be performed by the contract administrator.
(b) The site inspector will verify the installation and acceptance or rejection of items on payment submissions.
(9) (a) Upon the owner’s request to the office of the City Engineer, a project punch list will be created by the site inspector.
(b) The site inspector will be responsible for scheduling a punch list field inspection and punch list close out inspection.
(c) This includes bond reduction punch list, approval for maintenance bond and city project punch lists.
(D) Post-construction requirements (for developers only).
(1) Warranty information must be submitted to the site inspector.
(2) As-built drawings are required to be submitted to the office of the City Engineer in accordance with the current Land Development Guidelines.
(3) (a) Project close out documents will be given to the City Engineer by the site inspector upon successful completion of project close out inspection.
(b) Documents include completed project check list, deficiency log, inspection reports and completed punch list.
(c) Close out documentation (if applicable) from non-city agencies (NCDOT, NCDENR, Gaston County) will be submitted to the site inspector.
(4) (a) Awareness of one-year maintenance period termination must be given to the Office of the City Engineer in accordance to the current Land Development Guidelines.
(b) The site inspector will be responsible for scheduling a close out field inspection.
(c) One-year maintenance period termination documentation will be generated upon successful completion of project close out inspection.
(E) Construction checklist. The following list includes the minimum requirements for final inspection. Other items not on this list may be required in order to comply with city specifications. Items that do not apply will be marked “N/A”. All other items should have check marks. The checklist consists of three sections (water, sanitary sewer and roadway). Attach only the section(s) that apply to this project. This list is to be filled out and signed by the owner for subdivisions or the contractor for city contracts, prior to requesting a final inspection. All items are to be verified by the City Inspector prior to final approval.
City of Mount Holly, North Carolina Department of Public Utilities |
Construction Checklist |
Project Name:___________________________________________________________________ |
Owner/Contractor:_____________________________________ Date:_____________________ |
Construction Inspector:__________________________________ Date:____________________ |
This list includes the minimum requirements for final inspection. Other items not on this list may be required in order to comply with City specifications. Items that do not apply will be marked “N/A”. All other items should have check marks. The checklist consists of three sections (Water, Sanitary Sewer, and Roadway). Attach only the section(s) that apply to this project. This list is to be filled out and signed by the Owner for subdivisions or the Contractor for City contracts, prior to requesting a final inspection. All items are to be verified by the City Inspector prior to final approval. |
Water |
________All materials approved (pipe, hydrants, meter boxes, valves, valve boxes, etc.) |
________Stub outs pressure tested to plug |
________Valves for stub outs fully operated and left closed |
________All other valves fully operated and left open |
________Nuts centered in valve boxes |
________Concrete collars for valve boxes |
________Valves marked by a “V” stamped in the curb at a point nearest the valve |
________Max. 1/8” gap between valve boxes and covers |
________Approx. 4” from 8” riser pipes to top of valve boxes |
________Hydrants field painted |
________Hydrant flanges 1” - 6” above ground |
________Breakable couplings moved up (hydrant extension) |
________Hydrants fully operated and left closed |
________Hydrants weep properly |
________Hydrant caps and chains in place. |
________Hydrants restrained to main |
________Hydrants plumb |
________Hydrants blocked and #57 stone placed properly |
________Blocking or restrained joint pipe installed at all fittings |
________“Water” cast into manhole covers |
________Connections centered in front of proper lots |
________Water connections marked by a “W” stamped in the curb at the crossing |
________Angle valves approximately 12” below ground |
________Inspector observed D.I. pipe (restrained joint) being installed inside encasement |
________Tracer wire installed on all PVC water mains |
________Angle valves opened fully to make sure water is on for each connection |
________All mains pressure tested |
________All mains chlorinated and flushed. Certified lab results submitted |
Sanitary Sewer |
________All materials approved (manholes, rings and covers, pipe, cleanouts, etc.) |
________MH lift holes plugged |
________Outside MH joints sealed w/ min. 6” wide butyl tape |
________MH steps in proper place (not over pipe) |
________No infiltration in MHs or pipe |
________Manholes free of debris |
________Manholes flush with final asphalt overlay |
________MH type and size matches plan |
________For off-street locations, rings bolted to cone with bolted lids (vented w/ 2 bolts) |
________Watertight lids bolted with gaskets (4 bolts) |
________Bolts tested w/magnet |
________Outfall MHs 2’ above ground (flush w/ground in yards and street) |
________Vent pipes at proper elevation |
________Fence gates w/padlocks installed |
________MH’s and pipe inside permanent easement and/or R/W |
________Cleanouts flush w/ground in yards in iron box, 3’ above ground on outfalls |
________Cleanouts min. 4’ deep |
________Cleanout inverts are visible |
________Connections installed and centered in front of proper lots in iron cleanout box Sewer connections marked by a “S” stamped in the curb at the crossing Tailpieces extended to R/W or easement |
________Inspector observed D.I. pipe (restrained joint) being installed inside encasement |
________All mains air-tested and flashed ________ PVC sewer mains mandreled |
Roadway |
________Approved materials (asphalt, concrete, drainage structures, grates, pipe, etc.) |
________Back of curb to back of curb distances match plan |
________Shoulder width and slope matches plan |
________Asphalt thickness matches plan |
________Crown and quarter point of road checked every 50’ |
________Subgrade and stone proof rolled |
________Broken curb and gutter replaced |
________Curb contraction joints at 10’ spacing (15’ for machined curb) |
________Curb expansion joints at 90’ spacing |
________Not trapping water (gutter, street, etc.) |
________Backfill behind all curb |
________Asphalt matches gutter (max. 1/4” above, but not below) |
________Drainage structures installed per plans (location, alignment, etc.) |
________Drainage pipe and structure type and size correct |
________Front inside wall of catch basins flush with front of frames (within 3”) |
________Proper grates in place and none broken |
________Correct catch basin grate for direction of flow |
________Steps installed in drainage structures over 3’-6” deep |
________NCDOT paint stamp on catch basin frame, grate, and hood |
________Catch basins, manholes, and pipe free from sediment, stone, etc. |
________Pipes into catch basins have been cut off flush |
________NCDOT pink brick for masonry boxes |
________Double catch basins have 10” beam between the frames bearing on solid wall |
________Inverts flush with outlet pipe to assure no ponding |
________Headwalls, flared-end sections, ditches installed. Rip rap at outlets |
________Seeding and mulching complete |
________Wheelchair ramps properly installed (including raised truncated domes) |
________Curb depressions present in radius of intersection for wheel chairs |
________Vegetation established on all areas within right-of-way |
________Street Signs in place and are 7’ to bottom of sign. Posts encased in concrete |
(Ord. passed 9-27-2021) Penalty, see § 153.999