(A) The City Clerk shall be appointed by the Mayor with the approval of the City Council. The term of office, duties, compensation, and amount of bond required for the appointed City Clerk shall be as provided by law or ordinance, the same as if the City Clerk were elected. The City Clerk shall, before entering upon the duties of the Office of the City Clerk, take the oath prescribed by law. There shall be paid to the City Clerk an annual salary of $2,400.00 payable in equal monthly installments; provided that beginning with the May 2025 term of office, the annual salary shall be $600.00 payable in equal monthly installments.
(B) (1)The City Manager shall designate a Deputy City Clerk. The Deputy City Clerk shall be an employee position of the City, subject to the length, terms, and conditions of employment as provided by the ordinances and policies of the City for employees.
(2) The Deputy City Clerk is authorized to assist the City Clerk and to perform duties of the Office of the City Clerk as provided by this ordinance. The Deputy City Clerk shall be paid such salary as provided by the Salary Ordinance of the City.
(C) The City Clerk and Deputy City Clerk shall keep the office of the City Clerk open in the City Hall from 8:00 a.m. to 5:00 p.m. of each day of the week, except Saturday, Sunday and legal holidays.
(D) The City Clerk or Deputy City Clerk shall attend all meetings of the City Council and shall keep a record of its proceedings in a suitable permanent record. The City Clerk and Deputy City Clerk shall record and properly index in a permanent record kept for that purpose all ordinances passed by the City Council, showing date of passage and publication thereof. The City Clerk and Deputy City Clerk shall also record all official bonds.
(E) The City Clerk and Deputy City Clerk shall prepare all commissions, licenses, permits, and other documents required to be issued by the Office of the City Clerk under the laws and statutes of the State of Illinois and ordinances of this City and attest same with the corporate seal of the City, of which seal the Office of the City Clerk shall be the custodian.
(F) The Deputy City Clerk is authorized to execute all documents and perform all duties required to be executed or performed by the Office of the City Clerk. The Deputy City Clerk is directed to execute documents in the following manner: “City Clerk by Deputy City Clerk” or “Office of City Clerk by Deputy City Clerk”; provided that the failure to execute a document in such manner shall not negate nor affect the validity of the signature of the Deputy City Clerk.
(Prior Code, Art. 1, § 1.4)