(A) Village Clerk. The Village Clerk is responsible for the administration of all personnel policies and, in the absence of a Working Foreman, will carry on that duty as directed by the Board of Trustees. All personnel regulations shall be interpreted uniformly, but liberally. Both the village and the employee shall waive technicalities. It is to be expected that special conditions may arise in a few cases. The Board of Trustees will adjudicate all special cases or appeals and shall have the sole authority to grant variances in personnel policy.
(B) Performance review. Not more than annually during each fiscal year of the village, the performance of personnel in each department shall be reviewed by the Village Clerk, Working Foreman, and the Trustee appointed as the department head for each department excluding performance reviews of the Police Department. The Village Police Chief shall conduct the performance of police officers. The Village Clerk and the trustee appointed as the department head shall conduct the performance review of the Village Police Chief. The performance review shall be conducted using prescribed forms adopted for such purposes by the Board of Trustees from time to time. Upon the completion of a performance review, all personnel shall have the opportunity to receive and discuss the performance review with the Village Clerk, Working Foreman and the trustee appointed as the department head for each employee’s department. This performance review shall become a personnel record and kept confidential according to provisions of the Personnel Manual.
(C) Records and forms.
(1) Records and forms designed to aid in the proper administration of personnel matters shall be instituted into the system as needed.
(2) Personnel records are confidential in nature and are only available to the Village Clerk, Working Foreman, Chairperson and Board of Trustees.
(3) All employees have an official employment record. Such record shall be continuous from the first day of continuous service. It is the responsibility of the Village Clerk to insure that proper forms are executed when a personnel action is desired. Employment record files are maintained by the Village Clerk’s office. As a rule, the section in the personnel manual dealing with the action desired indicates who is responsible for initiating the proper form required.
(D) Revisions.
(1) The village may adopt an Employee Handbook by ordinance or resolution, and may amend an adopted Employee Handbook by ordinance or resolution. The village reserves the right to alter, amend, revise or change any portion of the Employee Handbook. All employees shall be given notice of any proposed changes and will be given an opportunity to be heard by the Board of Trustees at a public meeting. To the extent the Employee Handbook is inconsistent with any portion of the municipal code or other ordinance in effect, the inconsistency shall be resolved by following the requirements of the municipal code.
(2) The Employee Handbook, as adopted May 10, 2016 and amended by resolution from time to time, shall continue to be a part of the village personnel administration, as set forth in Ord. D-314.
(Ord. D-239, passed 8-10-2004; Am. Ord. D-248, passed 1-11-2005; Am. Ord. D-308, passed 4-7-2015; Am. Ord. D-314, passed 7-12-2016; Am. Ord. D-353, passed 4-6-2021)