(A) The Clerk-Treasurer may make claim payment for the following kinds of expenses:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payment or utility connection charges;
(5) Federal grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants of state funds authorized by statute;
(7) Maintenance or service agreements;
(8) Leases or rental agreements;
(9) Principal and interest payments on debt;
(10) Payroll;
(11) State, federal, or county taxes;
(12) A product or services for which the Town Council had accepted a bid;
(13) Expenses described in town ordinances;
(14) Professional dues, subscriptions, and expenses for the education and development of public officials and employees of the town; and/or
(15) Expenses that must be paid because of emergency circumstances. Any emergency expense must be accompanied by a written emergency statement from the Town Council President prior to incurring the expense. If the Town Council President is not available, the departmental head responsible for that service shall execute the necessary emergency statement.
(B) Each payment of expense must be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
(C) The Town Council shall review and allow the claim at its next regular or special meeting following the pre-approved payment of the expense.
(Ord. 2008-3, passed 8-5-2008)