A purchase order shall be used whenever goods and limited services are to be acquired by outright purchase with payment to be made after the goods and services have been delivered or performed and accepted, and where the delivery of all items or the performance of all services is expected to occur at the same time. Open purchase orders shall be used where goods or services will be supplied or take place each month and the amount is either the same each month or the items purchased are of such a nature that requesting departments are not able to order in advance and wait for Commission approval. The purchase order shall specify the nature of goods or services to be acquired, the purchase price thereof, freight charges, prompt payment discounts, the delivery date, the person or entity from whom the same is being acquired, the department, division or agency for whom the acquisition is being made and such other provisions as may be appropriate or required. The purchase order shall incorporate by reference all the terms, conditions and specifications, if any, contained in the request for bids.
(Prior Code, § 1-8A-7) (Ord. 179, passed 6-17-2008)