A. The Town Administrator and the Town Clerk-Treasurer shall be responsible for the review and approval for payment of claims for all expenditures of the Town. The Town Administrator and the Town Clerk-Treasurer shall be authorized to pay an amount not to exceed the encumbered amount of each purchase order submitted; provided: 1) said encumbered amount of each purchase order has been previously approved by the Town Board of Trustees; and 2) the creditor has submitted proper documentation reflecting an itemized statement of the charges incurred or the services rendered.
B. All claims shall be made on purchase orders properly issued by the Town Clerk-Treasurer which shall certify that the amount is within the approved budget for the account charged. All claims must be signed by the Town Clerk-Treasurer and the purchasing officer initiating the purchase or expenditure prior to approval by the Town Clerk-Treasurer. (2011 Code § 1-39-2)