§ 34.206 REQUEST FOR PROPOSALS.

   If the BOW determines that it is either not practicable or not advantageous to purchase certain types of supplies by sealed competitive bidding; and, that receiving proposals is the preferred method for purchasing certain types of supplies, then:

   (A)   Subject to the restrictions on authority of purchasing agents set forth in this section, a purchasing agent may award a contract using the procedure for solicitation of proposals set forth in IC 5-22-9.

   (B)   Each purchasing agent shall prepare and file with the City Clerk Treasurer a register of proposals in accordance with IC 5-22-9-4 whenever a request for proposals is issued by the purchasing agent.

   (C)   As provided in the request for proposals, or under the rules or policies established by the city, discussions may be conducted with, and best and final offers obtained from, responsible offerors who submit proposals determined to be reasonably susceptible of being selected for an award.

   (D)   A contract shall be awarded to the responsible offeror whose proposal is determined in writing to be the most advantageous to the city, taking into consideration price and the other evaluation factors set forth in the request for proposals. Such contract shall be awarded at a meeting of the BOW.

(Ord. 2023-08, passed 10-16-23)