The Monticello Historic Preservation Commission shall consist of 7 persons, who are residents of the city, and who shall be appointed by the Mayor, with the advice and consent of the City Council, subject to the following:
(A) Qualifications. The members of the Commission shall be appointed on the basis of expertise, experience or interest in the areas of architectural history or history in general, building construction or engineering, historical or architectural preservation, neighborhood organizations, real estate, and/or any other disciplines and professions as the City Council may deem appropriate;
(B) Terms. Members of the Commission, who shall serve without compensation, shall be appointed for terms of 3 years. Of those members first taking office, 2 shall be appointed for 1 year, 3 for 2 years, and 2 for 3 years. Members of the Commission may be removed by the Mayor, with the advice and consent of the City Council, with or without cause. Vacancies shall be filled by the Mayor with the advice and consent of the City Council;
(C) Officers. Officers of the Commission shall be elected by the members of the Commission and shall consist of a Chairperson, a Vice-Chairperson, a Secretary/Assistant Secretary and Treasurer. Officers shall serve a term of 1 year and shall be eligible for reelection.
(1) The Chairperson shall preside at meetings. In the absence of the Chairperson, the Vice- Chairperson shall perform the duties of the Chairperson. If both are absent, a temporary Chairperson shall be elected by those present.
(2) The Secretary of the Commission shall have the following duties:
(a) To take and preserve minutes of all Commission meetings;
(b) To disseminate and distribute copies of the minutes of meetings, reports, and decisions of the Commission to the members of the Commission;
(c) To give legal notices as provided herein or by law for all meetings and hearings conducted by the Commission;
(d) To advise the Mayor of vacancies on the Commission and expiring terms of members; and
(e) To prepare and submit to the City Council a complete record of proceedings before the Commission on any matter requiring the approval or consideration of the Council.
(3) The Treasurer of the Commission shall have the following duties:
(a) To keep and maintain accurate books and records of the Commission’s funds, receipts and expenditures; and
(b) To provide reports, when requested, of the Commission’s financial condition.
(D) Meetings. A quorum shall consist of 5 members of the Commission. All decisions and actions of the Commission shall be by a majority vote of those members present and voting at the meeting, if a quorum is present except as provided hereafter. Meetings shall be held at regularly scheduled times and places established by resolution of the Commission at the beginning of each calendar year, which resolution shall be published in a newspaper of general circulation in the City of Monticello, Illinois. The Commission shall hold at least 4 regular meetings in each calendar year. Special meetings may be called by the Chairperson or by 3 members of the Commission. Members of the Commission shall be given at least 48 hours’ advance, written notice of the time, place, and purpose of that meeting.
(E) Conflict of interest. No member of the Commission may vote on any matter that may or does materially or apparently affect, either directly or indirectly, the property, business, income, or other interest of that member. The Commission shall keep minutes of all of its proceedings, showing the vote on all matters which come before it, and shall keep records of its examinations and other official actions, all of which shall be filed in the office of the Commission and shall be public records.