Before subdividing any land, subject to requirements of this code, an owner or developer shall comply with the following final plat submission, review, and approval procedure:
(A) Prerequisites.
(1) Approval and continuing validity of a preliminary subdivision plan;
(2) Approval of the public improvement plans and specifications proposed in, adjacent to, or necessary to serve lots or outlots depicted in the area for which final plat approval is sought;
(3) Prior to recording the final plat, payment of any and all applicable fees; and
(4) Prior to recording the final plat, the posting of any required final plat public improvement payment, performance and workmanship bond; filing and establishment of any required adjacent street substandard roadway improvement guarantees and security; making of any required public land dedications or cash contribution in lieu thereof, and obtaining and filing with the city of any on-site easements or right-of-way for public improvements serving the site.
(B) Submission. The owner or developer shall submit to the Superintendent of City Services 1 full- size reproducible mylar, 12 half-size paper prints and 1 digital computer-aided drafting file copy of a final plat, in a form and providing all the information, data and supporting material required by § 152.063 and retaining the design characteristics of the approved preliminary plan and public improvement engineering plans and specifications. The 1 transparent mylar shall be considered the official copy.
(C) Distribution of final plat for review and comment. The Superintendent of City Services shall route final plat for review and comment as follows: 1 copy to city staff; and 1 copy to City Engineer. A copy of the final plat shall be made available to members of the City Council prior to their consideration of the plan.
(D) City Council review and approval or disapproval. Within 30 days from the submission of a final plat and supporting material, the City Council shall review the final plat to determine the extent to which it conforms with the approved preliminary plan and approved public improvement plans and specifications and shall further review the supporting material to determine its conformance with the requirements of this code. If the final plat substantially conforms with the approved preliminary plan and public improvement plans and specifications and if the supporting material meets all code requirements, then the Council shall approve the final plat by ordinance within 30 days from the date of its review. The Council may approve the plats subject to the subsequent posting of final plat payment, performance and workmanship bond; adjacent substandard roadway improvement guarantee; and related security documents and reserves.
(1) If the final plat does not in some way substantially conform with the approved preliminary plan or if the supporting material does not conform with all code requirements, then the Council, within 30 days from the date of its review, shall take 1 of the following actions:
(a) By ordinance, approve the final plat;
(b) By ordinance, approve the final plat with conditions;
(c) By ordinance, disapprove the final plat; or
(d) Refer the final plat to the Planning and Zoning Board for legislative public hearing, at which time and place the Planning and Zoning Board shall determine the extent to which the final plat conforms or fails to conform with the standards of this code.
(2) The Planning and Zoning Board shall, not later than 30 days after the adjournment of the legislative public hearing, transmit its recommendation on the final plat to the City Council. Within 60 days from the receipt of the Planning and Zoning Board’s recommendation with respect to the final plat, the City Council shall, by ordinance, approve, approve with conditions, or disapprove the plat.
(E) Recording. Within 7 days from the date of adoption of an ordinance approving the final plat, or within 7 days from the date on which the last event referred to this code or characterized in the ordinance as a prerequisite to recording of the final plat occurs, whichever is later, the Superintendent of City Services shall record a copy of the final plat, a certified copy of the ordinance approving the final plat, and any supporting certificates necessary to accomplish the recording in the office of the Recorder of Deeds of Piatt County. If the final plat is not recorded within 90 days of City Council approval, the plan shall become null and void.
(F) Expedited final plat submission, review, and approval for minor subdivision. Notwithstanding the sequential procedure for subdivision plan submission, review, and approval specified elsewhere in this subchapter, an owner or developer meeting the prerequisites specified in this division may utilize the expedited final plat process described herein:
(1) Prerequisites.
(a) The plat depicts a total of not more than 4 lots and outlots;
(b) The plat includes all contiguous property in common ownership or unified control;
(c) The proposed subdivision shall not necessitate the construction or installation of public street improvements;
(d) No waivers of this code be requested other than waivers of bonds and fees; and
(e) The developer has approved construction plans for any public improvements needed.
(2) Submission. Any person desiring to utilize the expedited final plat procedure shall submit the following to the Superintendent of City Services:
(a) A written request to waive the preliminary plan, submission, review, and approval procedure;
(b) Six copies of a construction plan and floodplain map (if applicable). The construction map shall show all information concerning existing and proposed utilities as required for a preliminary plan. The floodplain plan (if applicable) will outline the area in the flood hazard area;
(c) One mylar and 12 half-size paper prints and 1 digital computer-aided drafting file copy of a final plat in a form providing all information, data, and supporting material required by § 152.063. The 1 transparent mylar shall be considered the official copy; and
(d) A fee receipt reflecting payment to the City Treasurer of the appropriate fee as set forth in Chapter 153, city zoning regulations.
(3) Distribution of final plat for review and comment. The Superintendent of City Services shall route 1 or more copies of the final plat to the city staff members for review and comment. One copy of the final plat shall be made available to the members of the City Council prior to their consideration of the plat. The city staff shall submit a written recommendation to the City Council prior to their consideration of the plat.
(4) City council review, referral, and approval or disapproval. Within 30 days from the submission of a final plat under this expedited review and procedure, the City Council shall review the submission to determine the extent to which it conforms with the requirements of this code. If the material meets all code requirements, then the Council shall approve the final plat by ordinance within 30 days from the date of its review. The Council may approve the plats subject to the subsequent payment of fees, posting of a final plat payment, performance and workmanship bond.
(a) Within 30 days from the date of its review, the Council shall take 1 or more of the following actions:
1. By ordinance, approve the final plat;
2. By ordinance, approve the final plat with conditions;
3. By ordinance, disapprove the final plat;
4. Require the submission of a preliminary plan; or
5. Refer the Final Plat to the Planning and Zoning Board for legislative public hearing, at which time and place the Planning and Zoning Board shall determine the extent to which the final plat conforms with the standards of this code.
(b) The Planning and Zoning Board shall, not later than 30 days after the adjournment of the legislative public hearing, transmit its recommendation on the final plat to the City Council. Within 60 days from the receipt of the Planning and Zoning Board recommendation with respect to the final plat, the Council shall, by ordinance, approve or disapprove same.
(5) Conformance with other requirements. Except as provided in this section, the recording of final plats, the posting of bonds, the submission of record drawings, and the release of bonds shall be as provided in this chapter.
(Am. Ord. 2014-36, passed 9-8-2014)