181.18 TENANT IDENTIFICATION AND INFORMATION REPORTS.
   (a)   The Tax Administrator is hereby authorized to prepare and disburse an annual Tenant Identification Statement. Commencing October 1, 2002, and thereafter, all property owners, or designated agents, of rental or leased property located within the Village who, pursuant to a rental or lease agreement, rent or lease such property to tenants for use as residential premises, shall file with the Tax Administrator a report containing the names and addresses of each such occupying tenant. This list is not required if the tenants are responsible for their own utility payments.
   (b)   Commencing October 3, 2002, and thereafter, within thirty (30) days after a tenant vacates rental or leased property within the Village, the owner or designated agent of such property shall file with the Tax Administrator a report containing the name of the vacating tenant, the date on which the premises were vacated, the forwarding address of the vacating tenant, if known, and the name of the new lessee, renter or tenant and the address thereof.
   (c)   The fact that the Tenant Identification Statement or Tenant Information Statements are not received by a property owner or designated agent shall in no manner negate or alleviate the property owner’s or the agent’s obligation for their completion and timely filing. Such tenant statement forms shall be made available at the Office of the Clerk.
   (d)   It shall be the duty of the property owner and the designated agent to accurately and fully complete and timely file the Tenant Identification and Information Statements. A property owner or designated agent who fails to accurately and fully complete and timely file a required Tenant Identification and Information Statement shall be deemed guilty of a violation of this Chapter and will be subject to the penalties designated in Section 181.12.
   (e)   As used in this Section:
      (1)   “Tenant” means a person entitled under a rental or lease agreement to the use and occupancy of residential premises to the exclusion of others.
      (2)   “Residential premises” means a dwelling unit for residential use and occupancy and the structure of which it is a part, the facilities and appurtenances therein, and the grounds, areas and facilities for the use of tenants generally or the use of which is promised the tenant.
      (3)   “Rental or lease agreement” means any agreement or lease, written or oral, which establishes or modifies the terms, conditions, rules, regulations or any other provisions concerning the use and occupancy of residential premises by one of the parties.
         (Ord. 02-18. Passed 9-3-02.)