(a) Pursuant to Ohio R.C. Section 121.22 (C), accurate minutes shall be taken at every meeting of a municipal board or commission by a member of the board or commission designated to do so by the chairperson, unless, pursuant to Ohio R.C. Section 755.15, there is a designated secretary from its membership who shall take the minutes. Such minutes shall be promptly recorded and open to public inspection within a reasonable time after the conclusion of the meeting at which they are approved, but in no event more than ten (10) working days thereafter. If minutes are not presented AND approved at the next regularly scheduled meeting of that board or commission, the minutes of the preceding meeting and all decisions or motions made at that meeting shall be considered null and void.
(b) Minutes of a municipal board or commission shall include, but not be limited to, the location, the date, the time of commencement, those present, topics discussed, recommendations, if any, and the time of adjournment at that particular meeting. Copies of any correspondence referred to in the minutes are to be attached as a part of the minutes and presented to interested parties upon request made to the Clerk-Treasurer for the same. Minutes shall only reflect the general subject matter of discussions in lawfully approved executive sessions held by the board or commission.
(c) Minutes of particular meetings of a board or commission shall be presented to that board or commission for approval at its next regularly scheduled meeting or, if such meeting is impractical, the appropriate chairperson of that board or commission shall poll all of the members who can be reached by phone, and their approval or disapproval shall be recorded below the signature of the chairperson.
(Ord. 2007-23. Passed 11-13-07.)