As used in this chapter, the following words and phrases shall have the following meanings. All words or phrases not defined in this section shall have the meanings ascribed to them in the Public Contracting Code or the Model Rules adopted by the State Attorney General thereunder (‘Model Rules’).
FORMAL QUOTE. Procedure pursuant to which written offers are solicited by advertising or other writing stating the quantity and quality of goods or services to be acquired, and which offers are received by the contracting agency on or before a stated date.
(1) In soliciting FORMAL QUOTES, the contracting agency shall seek quotes from a sufficiently large number of potential offerors to ensure sufficient competition to meet the best interests of the city.
(2) An award based on less than three FORMAL QUOTES may be made provided the contracting agency makes a written record of the effort to obtain quotes.
INFORMAL QUOTE. Procedure pursuant to which written or verbal offers are gathered by correspondence, telephone, or personal contact stating the quantity and quality of goods or services to be acquired. In soliciting INFORMAL QUOTES, the contracting agency shall seek quotes from a sufficiently large number of potential offerors to ensure sufficient competition to meet the best interests of the city. An award based on less than three INFORMAL QUOTES may be made provided the contracting agency makes a written record of the effort to obtain quotes.
PERSONAL SERVICES CONTRACT. A contract to retain the services of an independent contractor whose services require specialized technical, creative, professional or communication skills or talents, unique and specialized knowledge, or the exercise of discretionary judgment, and for which the quality of the service depends on attributes that are unique to the service provider. Such services shall include, but are not limited to: architects; engineers; surveyors; attorneys; accountants; auditors; computer programmers; artists; designers; performers; and consultants. The contracting agency shall have the authority to determine whether a particular service is a ‘personal service’ under this definition.
(Ord. 2012-272, passed 3-26-2012)