(A) All meetings of the City Council shall comply with the most current State Public Meetings Law, being O.R.S. Chapter 192, which is hereby incorporated by reference into these rules.
(B) The Council shall hold regular meetings at least once each month at a time and date convenient to the Council in the Council Chambers at the City Hall unless otherwise specified by the Council.
(C) The place, time, and date of the regular Council meeting may be changed for holidays, for special circumstances, to facilitate work sessions or in order to have a quorum of Council members at the meeting. Regular meeting notice requirements shall be followed.
(D) Special meetings of the Council may be called upon the request of three Council members, by the Mayor, or the Council President in the Mayor’s absence, by giving notice of the meeting to the Council members and public at least 24 hours’ in advance of the set meeting time. An attempt to contact the media or other interested persons to inform them of special meetings is also required.
(E) Emergency meetings may be called on less than 24 hours’ notice. An actual ‘emergency’ must exist, as described by the minutes for that meeting, justifying less than 24 hours’ notice (O.R.S. 192.640(3)). The Mayor, or Council President in the Mayor’s absence, may call an emergency meeting by telephone or personal notice to each Council member. An attempt to contact the media and other interested persons to inform them of emergency meetings is also required.
(F) Council members should inform the Mayor or City Hall if they are unable to attend any Council session. The Mayor will inform the Council President if he or she will be unable to attend.
(G) Regular, special, and emergency meetings of the City Council will be recorded in accordance with the Public Meetings Law, being O.R.S. Chapter 192.
(Ord. 10-261, passed 2-22-2010)