A. The types of official business for which travel, meal, and lodging expenses will be allowed are:
1. Professional development for village of Mokena staff, elected officials or appointed commissioners or members of committees or boards; or
2. Legislative functions attended by village of Mokena staff, elected officials or appointed commissioners or members of committees or boards; or
3. Attendance at Illinois municipal league events by village of Mokena staff, elected officials or appointed commissioners or members of committees or boards; or
4. Attendance at economic development or marketing conferences by village of Mokena staff, elected officials or appointed commissioners or members of committees or boards; or
5. Village of Mokena staff, elected officials or appointed commissioners or members of committees or boards who act in furtherance of the business of the village of Mokena provided such expenses are approved pursuant to section 1-17-4 of this chapter.
B. The maximum allowable reimbursement allowed by this chapter shall be based upon the United States general services administration (U.S. GSA) per diem rate schedules as defined by the U.S. GSA.
C. The form for reimbursement of expenses shall contain:
1. If the expense has not been incurred, an estimate of such expenses.
2. If the expense has been incurred, a receipt for such expense.
3. The name of the reimbursement requestor.
4. The job title or office of the reimbursement requestor.
5. The date the expense was incurred.
6. The type of official business for which the expense was incurred.
(Use form entitled "Travel Expense Reimbursement Form".)
D. The board of trustees of the village of Mokena may approve expenses incurred in excess of those allowed in subsection B of this section as a result of an emergency or other extraordinary circumstances. (Ord. 2016-O-037, 12-12-2016)