(A) Publication. All proposals to award purchase orders or contracts involving amounts in excess of $20,000 shall be published once at least ten days, excluding Sundays and legal holidays, in advance of the date announced for the receiving of bids, in a secular English language daily newspaper of general circulation throughout the village and shall simultaneously be posted on readily accessible bulletin boards in the office of the Clerk. Nothing contained in this section shall be construed to prohibit the Clerk from placing additional announcements in recognized trade journals.
(B) Advertisements for bids. Advertisement for bids shall describe the character of the proposed contract, purchase or improvement in sufficient detail to enable the bidders thereon to know what their obligations will be, either in the advertisement itself, or by reference, to detailed plans and specifications on file in the office of the Clerk at the time of publication of the announcement. The advertisement shall also state the date, time and place assigned for the opening of bids, and such bids will be received at any time subsequent to the time indicated in the announcement.
(C) Deposit on bids. Cash, cashier's check, a certified check, a comptroller's certificate of moneys owed the particular vendor, or a bid bond with adequate surety approved by the Clerk as a deposit of good faith, in a reasonable amount, but not in excess of 10% of the contract amount may be required of each bidder by the Clerk on all bids involving amounts in excess of $20,000 and, if so required, the advertisement for bids shall be specify.
(D) Opening of sealed bids. All sealed bids shall be publicly opened by the Board of Trustees. All bids shall be open to public inspection in the office of the Clerk for a period of 48 hours before the award is made.
(E) Bid award. The award of any purchase or contract in excess of $20,000 shall be made by the Board of Trustees to the lowest or highest responsible bidder, depending on whether the village is to receive or expend money.
(F) Lowest responsible bidder. Contract shall be awarded to the lowest responsible bidder on the basis of the bid that is in the best interest of the village to accept. In awarding the contract in addition to price the Board of Trustees shall consider:
(1) The ability, capacity, and skill of the bidder to perform the contract to provide the service required;
(2) Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;
(3) The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
(4) The quality of the performance of previous contracts or services;
(5) The previous and existing compliance by the bidder to perform the contract or provide the service;
(6) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;
(7) The quality, availability, and adaptability of the supplies or contractual services to the particular use required;
(8) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract; and
(9) The number and scope of conditions attached to the bid.
(G) Responsible bidder or construction contracts. In addition to the other requirements of its ordinances, the village shall require a bidder or construction projects over $20,000 to meet and satisfy the following applicable criteria and to submit evidence of such compliance:
(1) All applicable laws prerequisite to doing business in Illinois.
(2) Evidence of compliance with:
(a) Federal Employer Tax Identification Number or Social Security Number (for individuals)
(b) Provision of Section 2000(e) of Chapter 21, Title 42 of the United States Code and Federal Executive Order No. 11246 as amended by Executive Order No. 11375 (known as the Equal Opportunity Employer provisions).
(3) Certificates of insurance indicating the following coverages: general liability, workers' compensation, completed operations, automobile, hazardous occupation, and product liability.
(4) Compliance with all provisions of the Illinois Prevailing Wage Act, including wages, medical and hospitalization insurance and retirement for those trades covered in the act.
(5) The bidder and all bidder's sub-contractors must participate in active apprenticeship and training programs approved and registered with the United States Department of Labor's Bureau of Apprenticeship and Training for each of the trades of work contemplated under the awarded contract.
(6) All contractors and sub-contractors are required to turn in certified payrolls as specified in Illinois Public Act 94-0515.
('73 Code, § 4.03) (Am. Ord. 581, passed - - ; Am. Ord. 1011, passed 10-6-08)