(a) All emails generated through the City email system to outside addresses shall contain the following language:
“This email and any attachments contain information that is, or may be, covered by electronic communication privacy laws and is also confidential and proprietary in nature. This email and any response to it may constitute a public record, and therefore may be made available upon request in accordance with Ohio public records law (ORC 149.43)
If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error and then immediately delete it. Thank you in advance for your cooperation.”
(b) Council members using private email accounts to conduct city business must copy all such emails to their city email account or to the Clerk of Council. All such emails shall be considered to be public records and retained, disclosed, and disposed of as provided by law.
(Ord. 161-04. Passed 2-19-08.)