The City shall award all contracts legally requiring competitive bidding to the lowest responsive and responsible bidder in accordance with Ohio R.C. 9.312.
(a) Responsive Bidder. A bidder on the contract shall be considered responsive if his proposal responds to bid specifications in all material respects and contains no irregularities or deviations from the specifications which would effect the amount of the bid or otherwise give him a competitive advantage.
(b) Factors to be Considered. The factors to be considered in determining whether a bidder on the contract is responsible include the experience of the bidder, his financial condition, his conduct and performance on previous contracts, his facilities, his management skills, and his ability to execute the contract properly.
(c) Notification to Low Bidder. An apparent low bidder found not to be responsive and responsible shall be notified by the City of that finding and the reasons for it. The notification shall be given in writing and by certified mail.
(d) Filing of Written Protests. Where the City determines to award a contract to a bidder other than the apparent low bidder or bidders for the construction, reconstruction, improvement, enlargement, alteration, repair, painting or decoration of public improvement, it shall meet with the apparent low bidder or bidders upon a filing of a timely written protest. The protest shall be received within five days of the notification required in subsection (c) hereof. No final award shall be made until the City either affirms or reverses its earlier determination.
(Ord. 90-1342. Passed 11-6-90.)