(A) City officers or employees receiving prior approval from the City Commission will be reimbursed for reasonable business expenses incurred while conducting official city business. Examples of official city business include, but are not limited to, situations where individuals present are representing the city or if the individual's attendance has been requested by the city. The individual seeking reimbursement shall be responsible for using good judgment to ensure the expenses incurred are budgetarily sound and are compatible with the goodwill of the city.
(B) Mileage for city business will be reimbursed quarterly.
(C) Receipts detailing the business purpose, date, location, amount, and persons present must be submitted with the expense report as provided under the Employee Expense Reports and Reimbursement Policy in § 37.106 of this chapter or, if a city credit card is used, as provided under the Use of a City Credit Card Policy in § 37.107 of this chapter. This information shall be written on the front or back of the receipt and on the expense report.
(D) In the event the receipt is for reimbursement of a meal, an itemized receipt shall be submitted, and the gratuity shall not exceed 20% of the cost.
(Ord. 5-11-2023-A, passed 6-8-2023)