(A) The Treasurer and/or City Clerk maintains a personnel file on each employee. The personnel file includes information such as the employee's job application, resume, documentation of performance appraisals and salary increases, and other employment records.
(B) Personnel files are the property of the city and subject to the Open Records Act. Access to an employee personnel file is strictly controlled and granted only to authorized individuals who have a legitimate reason to review information in a file, or as authorized under the Open Records Act. Employees will be notified of any request to view their personnel file.
(C) Access to the file is by appointment with the City Clerk with reasonable advance notice. The City Clerk shall maintain a log of all those requesting personnel file access. Employees may review their own personnel file in the presence of the City Clerk. Requests by an employee for any documents in their personnel file will require an open records request for documentation purposes.
(Ord. 5-11-2023-A, passed 6-8-2023)