(A) An orientation will be made available to all new employees as soon as possible after their first day of employment.
(B) The orientation will consist of the following elements:
(1) Explanation of the city's purpose and goals;
(2) Overview of the city's history, structure and operations;
(3) Overview of the city's management policies and procedures; and
(4) Other elements deemed appropriate.
(C) A copy of the employee Handbook will be made available to all employees at each workstation. A signed Handbook Acknowledgement (HR Form One) of the original employee Handbook and any revisions thereof will be required of all employees subject to these policies. The signed statement will be maintained in the employee's personnel file and retained pursuant to the Kentucky Department of Libraries and Archives Record Retention Schedule.
(D) New hires may be introduced to all city department directors during their first week of orientation, as well as to the City Commission.
(E) All new hires will be given a benefits package if they qualify. The City Clerk, department director, or supervisor will cover with the employee the benefits package and give the employee a due date when the package must be turned in to qualify for the benefits package. Failure to submit the package on the specified date may render the employee ineligible for some benefits.
(F) The new employee's schedule and job description will be discussed. The City Clerk, department director, or supervisor will use the Job Description Review and Acknowledgment (HR Form Two) to ensure the employee understands expectations and is able to meet the physical requirements of the job. The Job Description Review and Acknowledgment (HR Form Two) and the job description will be signed and placed in their personnel file, and a copy will be given to the employee.
(G) The City Clerk, department director, or supervisor will ensure that all required state and federal forms are completed and placed in their personnel file prior to the employee starting any physical work. All required information will then be filed, as required, with the federal, state, and local governments.
(Ord. 5-11-2023-A, passed 6-8-2023)