(A) An applicant shall file with the Town Clerk a form requiring the following information: name, address, and telephone number of the applicant; a description of the proposed event, including dates and times; an estimate of the expected attendance and the expected number of motor vehicles. If the applicant will not be available as the contact person throughout the event, the name, address, and telephone number of an agent who will be available; and such other relevant information as the department may require. In addition, for events held on private property, the assessor's plat and lot number must be given.
(B) The Town Clerk shall forward all permit applications for review and recommendation to the Town Administrator and may also, depending on the nature and scope of the proposed special event, forward permit applications for review, comment, and estimate of all costs to be reimbursed by the applicant by any or all of the following: Police Department, Fire Department, Parks and Recreation Department, Building Official, Harbormaster, and/or Department of Public Works.
(C) Each reviewing authority shall expeditiously review the permit application and return it, with comments, to the Town Clerk, within 30 days of the filing of the application. The Town Clerk shall then place the application, together with comments and other relevant information, on the agenda for final decision by the Town Council. The application shall be acted upon by the Town Council within 60 days of it being filed.
(D) The applicant shall prepay the town, as estimated, for all related public safety and works special details prior to the issuance of said license or special event permit. In special cases the Council may reduce the amount to be prepaid, but shall not in any case waive said charges, except in the case of a special event permit issued to a nonprofit organization.
(E) A copy of the application, as approved, shall be available on site during the special event.
(Ord. passed 5-21-07; Am. Ord. 09-08, passed 5-4-09; Am. Ord. 2017-1, passed 1-17-17; Am. Ord. 2017-6, passed 4-17-17) Penalty, see § 10.99