(A) General. Any contract not exceeding an aggregate amount of $10,000 for construction and $5,000 for all other purchases may be made in accordance with the small purchase procedures authorized in this section. These amounts shall be increased or decreased annually hereafter at the same rate as the Boston Regional Consumer Price Index. Contract requirements shall not be artificially divided so as to constitute a small purchase under this section.
(B) Small purchases equal to or over $3,000. Insofar as it is practical for small purchases in excess of $3,000, no less than three businesses shall be solicited to submit quotations. Award shall be made to the business offering the lowest acceptable quotation. The names of the businesses submitting quotations, and the date and amount of each quotation, shall be recorded and maintained as a public record.
(C) Small purchases under $3,000. The purchasing agent shall adopt operational procedures for making small purchases of $3,000 or less. Such operational procedures shall provide for obtaining adequate and reasonable competition for the supply, service, or construction being purchased. Further, such operational procedures shall require the preparation and maintenance of written records adequate to document the competition obtained, properly account for the funds expended, and facilitate an audit of the small purchase made.
(Ord. passed 9-19-05)