A. All approved final plans and plats for land development and subdivision projects shall be signed by the appropriate Planning Board official with the date of approval. Plans and plats for major land developments and subdivisions shall be signed by the Planning Board chairperson or secretary of the Planning Board attesting to the approval by the Planning Board. All minor land development or subdivision plans and plats and administrative plats shall be signed by the Planning Board chairperson or secretary or the Board's designated agent.
B. Upon signature, all plans and plats shall be submitted to the Administrative Officer prior to recording and filing in the appropriate municipal departments. The material to be recorded for all plans and plats shall include all pertinent plans with notes, thereon, concerning all the essential aspects of the approved project design, implementation schedule, special conditions placed on the development by the municipality, permits and agreements with state and federal reviewing agencies, and other information, as required by the Planning Board.
C. Other parts of the applications record for subdivisions and land development projects, including all meeting records, approved master plan and preliminary plans, site analyses, impact analyses, all legal agreements, records of the public hearing and the entire final approval set of drawings shall be kept permanently by the municipal departments responsible for implementation and enforcement.
D. The Administrative Officer shall coordinate with the Fire Chief to ensure notification of the statewide “911" emergency authority and the police department servicing the new plat with the information required by each of the authorities.