(a) All meetings shall be held at the call of the Chairman and at such other times as the Board shall determine and shall be open to the public except when an executive session is authorized by law. A quorum shall be present when at least four of the members are present.
(b) The Review Board shall adopt its own rules of procedure and provide for regular and special meetings to accomplish the purpose of the Zoning Code.
(c) Before adoption of such rules of procedure by the Design Review Board such rules shall be submitted to the Planning Commission for review and recommendations and to Council for approval. Such rules shall not be adopted without prior Council approval.
(d) Requirements for public hearings before the Review Board and for public notice thereof shall be as follows: For variances and appeals, they shall be as provided for variances and appeals, respectively, under the Village Zoning Code.
(e) Prior to any required application hereunder, a prospective applicant may request a preliminary meeting with the Board to present general information on intended actions and receive general guidance from the Board before proceeding with subsequent stages of design. The Board shall furnish a written record of the guidance it provided at such conference at the request of the prospective applicant.
(f) To avoid undue delay of Downtown development projects, the Design Review Board shall meet to consider an application for Board approval within thirty days of the date a complete and accurate application thereof has been filed. The Board shall within sixty days of such filing date either approve, conditionally approve, or deny the application. If a denial of an application is issued, the Board shall specify in writing the minimum modifications that, if agreed to by the applicant, would enable a majority of the Board to approve the application.
(Ord. 1270-92. Passed 2-1-93.)