(A) The Clerk may make claim payments in advance of the allowance by the Town Council for the following kinds of expenses:
(1) Property or services purchased or leased from the United States government, its agencies or its political subdivisions;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payments or utility connection charges, including electricity, gas, water, sewer, telephone, cable, internet, Wi-Fi, fiber, broadband, communication and solid waste disposal;
(5) Federal grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants or state funds authorized by statute;
(7) Maintenance or service agreements;
(8) Leases or rental agreements;
(9) Principal and interest payments on bonds;
(10) Payroll;
(11) State, federal or county taxes;
(12) Expenses that must be paid because of emergency circumstances;
(13) Assessments, fees or other charges payable to the United States government;
(14) State government, their agencies or their political subdivisions;
(15) Employee mileage, lodging, meal and other expense reimbursements;
(16) Benefit plan premiums, charges, expenses, assessments and reimbursements;
(17) Credit card, charge card, fuel card and other charge accounts;
(18) Reservation fees and training expenses;
(19) Postage; and
(20) Indiana Department of Environmental Management fees, charges, expenses or assessments.
(B) Each payment of expenses must be supported by a fully itemized invoice or bill and certification by the Clerk.
(C) The Town Council shall review and allow any applicable claim paid pursuant to the terms and provisions of this section at its next regular or special meeting following the pre-approved payment of the expense.
(D) This section shall be interpreted so as to be consistent and in compliance with the requirements of I.C. 36-5-4-12 allowing money to be distributed for lawful town purposes to make claim payments in advance of board allowance. This section shall constitute the prior written approval of the Town Council which has jurisdiction over the allowance of claims paid by the town.
(Ord. 302, passed 9-7-1993; Ord. 590, passed 12-19-2016)