(A) Purchasing agency. The Town Council hereby determines that it is and shall be the purchasing agency for the town. The purchasing agency for the town shall have all powers and duties authorized under I.C. 5-22 et seq., as amended.
(B) Purchasing agents.
(1) The purchasing agents for the town shall have all of the powers and duties authorized under I.C. 5-22 et seq., as amended. The purchasing agency may also designate in writing additional purchasing agents as it determines to be necessary and appropriate from time to time. The Town Council hereby designates the following representatives of the town to serve as purchasing agents for the town subject to the specified dollar limit authority assigned for each as designated below:
Town Representative | Dollar Limit Purchasing Authority |
Clerk | Not to exceed $5,000 |
Department heads | Not to exceed $5,000 |
Departmental employees with prior approval of department head | Not to exceed $500 |
Town Manager | Not to exceed $25,000 |
(2) Purchases in excess of $25,000 shall only be made with the prior approval of the purchasing agency.
(C) Purchase of supplies less than $50,000. Subject to the purchasing limitations contained in division (B) above, the purchasing agents may purchase supplies with an estimated cost of less than $50,000 on the open market without inviting or receiving quotes or bids.
(D) Purchase of services. Subject to the purchasing limitations contained in division (B) above, the purchasing agents may purchase services, excluding garbage and trash collection, for the town in whatever manner they determine to be reasonable and appropriate.
(E) Purchase of supplies manufactured in the United States. Supplies manufactured in the United States shall be specified for all town purchases and shall be purchased unless the Town Council determines that:
(1) The supplies are not manufactured in the United States in reasonably available quantities;
(2) The price of the supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured outside the United States;
(3) The quality of the supplies manufactured in the United States is substantially less than the quality of comparably priced available supplies manufactured outside the United States; or
(4) The purchase of supplies manufactured in the United States is not in the public interest.
(F) Purchase from Department of Correction and Rehabilitation Center. The purchasing agents from the town shall make purchases from the State Department of Correction and the Rehabilitation Center in accordance with and when required by I.C. 5-22-11 and I.C. 5-22-12.
(G) Purchases between $50,000 and $150,000. Subject to the purchasing limitations contained in division (B) above, the purchasing agents for the town may make purchases between $50,000 and $150,000 in accordance with the procedures established under I.C. 5-22-8 et seq.
(H) Applicability of section. The terms and provisions of this section shall be applicable to all agencies, boards, commissions, departments and divisions of the municipal government of the town, including the town water utility and the town wastewater utility.
(Ord. 371, passed 7-6-1998; Ord. 593, passed 1-16-2017)