CRD shall create a summary record of all bids for every purchase order or contract solicited by public bidding. Such summary record shall identify the successful bidder, and include the names of each unsuccessful bidder, where available, along with corresponding bid amounts. CRD shall retain a contract file, including a copy of each purchase order or contract, together with all attachments, assignments, written consents, modifications, amendments and change orders, in accordance with the current records disposal certificate issued by the state. For all grant funded procurements, the contract file shall be kept in accordance with any grant conditions. The summary record and contract file shall be made available to the public on request, in accordance with state law.
(Ord. MET 23-07, passed 6-21-2023)